Creditors Controller

SUMMARY:
To be part of a dynamic finance team working in the Tourism, Property and Finance section. To provide accurate and timeous information to the Financial Accountant and the Financial Manager. To be part of a very high-pressure, deadline driven environment. Main responsibilities will be the accurate capturing of all data up to Trial Balance., Based in Camps Bay.

POSITION INFO:
To be part of a dynamic finance team working in the Tourism, Property and Finance section. To provide accurate and timeous information to the Financial Accountant and the Financial Manager. To be part of a very high-pressure, deadline driven environment. Main responsibilities will be the accurate capturing of all data up to Trial Balance., Based in Camps Bay.

MINIMUM REQUIREMENTS
Qualifications:                          Grade 12 or equivalent is essential
                                                     Relevant Finance qualification (Degree or equivalent)
Experience:                               3-4-year similar work experience
Advanced skills in MS Office
SAGE Evolution Experience (beneficial)
Opera Property Management (beneficial)
               Hospitality Working Experience (beneficial)
Competencies
Communication:                      Able to read, write and converse in English
                                                     Comprehension
Cognition/Thinking:                Analytical thinking/ Reasoning
                                                     Problem Solving
Interaction with Others:        Relationship Building
                                                     Teamwork
Personal Effectiveness:          Accountability and Dependability
                                                     Attention to Detail
                                                     Self-Management
                                                     Resilience
                                                     Stress Tolerance/Management

 
DUTIES AND RESPONSIBILITIES
 

Key Accountabilities

Key Activities
Full Creditors Function
·    Ensure all invoices have approved orders attached before processing
·    Perform Monthly Supplier Reconciliations on all suppliers on age analysis
·    Load all payments on Nedbank and prepare for final payment for Financial Accountant and Manager to release within given deadline.
·    Ensure all invoices are captured within deadline to present Management Accounts
Debtors
·    Ensure all Debtors receive their monthly invoices and statements
·    Perform reconciliation on debtors for Financial Accountant for Management accounts
·    Ensure all debtors pay within 30-day period, and follow up on any late payments and ensure Financial Manager is informed if any issues may arise
Statutory Requirements
·    Sound knowledge of VAT processing and the implications thereof
·    Ensure all invoices have VAT numbers if registered.
Controls
·        Ensure all ordering processes are followed as per the company financial manual.
·        Audit, control and process all supplier invoices as per financial manual.
·        Payment controls to be adhered to as per financial manual.
·        Utility Management – Confirm with the Facilities team charges are correct, and report any irregular movements on the account to Financial Accountant or Manager
·        Petty cash count & reconciliation on a monthly basis
·         
External Audit
·    Preparing full creditors audit file to be reviewed by Financial Manager before external audit commence
·    Assist Financial Accountant with Annual and BI-Annual Audit File Preparations.
·    Assist Financial Managers with all audit queries.
Cost Control
·    Due to the nature of the business being Food and Beverage, Guest and Cleaning Supplies, Maintenance Supplies etc, the candidate must understand cost management.
·    Monthly Costings and MICROS prices to be compared
·    Ensure Stock figures have the correct unit prices
·    Investigate and report back to management if any costing variances are detected
Ad-Hoc Requests
·    Support the Financial Managers and Chief Financial Officer with any queries relating to Finance department.
·    Assist Financial Accountant with the annual budget process
 

PART C: POSITION SPECIFIC REQUIREMENTS

Internal Communication
Business Services Management
All levels of staff
External Communication
Suppliers  , Customers
 
 
 
 

 

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