Creditors Supervisor

SUMMARY:
Lead my client's accounts payable team to ensure seamless financial operations and strong supplier relationships!

POSITION INFO:
My client is seeking a diligent and experienced Creditors Supervisor to lead their accounts payable team and ensure smooth payment processes.

The successful candidate will be responsible for overseeing the entire creditors function, ensuring accuracy, compliance with company policies, and maintaining strong supplier relationships.

This role is based in Braamfontein, Johannesburg Central.

Key Responsibilities:

1. Accounts Payable Management
   
   • Assist with invoice capturing on an ad-hoc basis and approve workflows in Oracle.
   • Ensure invoices are captured with correct VAT treatment and allocations.
   • Validate invoices against the register and review supplier reconciliations for accuracy.
   • Ensure adherence to company policy for payment submissions (invoice, PO, budget tracker, statement).
   • Ensure payments are made only on properly approved invoices.
   • Regular meetings with administrators and clerks to resolve long-outstanding reconciliation issues.
   • Run and review creditors’ age analysis reports and manage overdue items.
2. Supplier and Database Management
   
   • Build and maintain comprehensive supplier databases.
   • Conduct vendor documentation audits, ensuring compliance with BEE and other regulatory requirements.
   • Establish and maintain strong supplier relationships through regular meetings.
3. Payment Cycles and Reporting
   
   • Oversee payment cycle deadlines and review EFT payment batches for accuracy.
   • Maintain records of final EFT batches as proof of payment.
   • Coordinate high-value payment summaries.
4. Procurement Oversight
   
   • Ensure adherence to procurement policies, manage supplier approvals, and maintain procurement databases.
   • Oversee vendor maintenance and ensure BEE reporting requirements are met.
5. General Ledger and Bank Reconciliations
   
   • Assist with month-end creditor control recons and investigate variances.
   • Manage general accrual processes and ensure bank recon items are cleared timely.
   • Resolve issues related to returned supplier payments in coordination with relevant departments.

Qualifications and Experience:

• Degree in Accounting or Finance Related
• 7 years proven experience in a similar role overseeing accounts payable or creditors management.
• Strong understanding of accounting principles and VAT regulations.
• Proficiency in Oracle or similar financial systems.
• Excellent communication and leadership skills.
• Ability to manage and prioritize tasks in a high-pressure environment.