Creditors Supervisor

SUMMARY:
Be proactive and take the next step in your career.

POSITION INFO:
Job & Company Descriptions
My client in the Automotive sector is currently looking for a Creditors Supervisor to join the finance team. The role is designed to support Reconciliation approvals, oversee staff management, and assist in resolving queries. It involves maintaining the creditors systems, processes, and procedures for a centralized Accounts Payable function, as well as acting as a backup for the National Accounts Payable Manager when needed.
 
As a Creditors Supervisor, you will be responsible for the following:

• Oversee the activities of subordinates to ensure high service levels are consistently met.
• Ensure efficient transaction processing in alignment with company policies and procedures.
• Conduct first-level review and approval of payment runs.
• Approve reconciliations.
• Respond to supplier and business inquiries promptly.
• Collaborate with service departments regarding orders, queries, documentation, and payments.
• Ensure timely adherence to payment deadlines.
• Maintain a strong understanding of tax compliance related to accounts payable processes.
• Ensure compliance with FICA requirements.

• Generate management reports on accounts payable activities, including ageing summaries.

• Propose and enforce internal controls to protect company assets and prevent fraud.
• Identify opportunities for process improvements and automation within accounts payable.
• Work closely with cross-functional teams to streamline workflows and enhance efficiency.
• Regularly evaluate and update the control environment, working to implement policy improvements across the entity.
• Perform additional duties as assigned.

• Keep vendor information up to date in the Accounts Payable module.
• Build, train, manage, and maintain an efficient and independent team to handle daily responsibilities.
• Manage the vendor aging analysis.
• Support and guide creditors clerks to enhance team performance.
• Compile and submit monthly team reports to management on time and in the correct format.
• Oversee the release of price/rate discrepancies between invoices and orders.
• Monitor and recommend updates to vendor details, including banking information, within vendor master data.
• Ensure regular updates to the Vendor Master Data.
• Foster a positive team morale within the department and company.
• Approve team leave in line with operational requirements.
• Support auditors during the audit process.
• Develop and implement a succession plan for the creditors team, supporting staff growth and career progression.

• Lead the creditors team to ensure timely supplier payments and prevent service disruptions due to overdue accounts.
• Handle supplier inquiries via correspondence or phone, providing necessary information and documentation for related queries.
• Ensure that payments and reconciliations are processed accurately in accordance with established accounting procedures and standards.