Customer Service Representative

SUMMARY:
A well established company specializing in the high quality ergonomic furniture space has an exciting opportunity for a Customer Service Representative to join their team.

Having a good aptitude and attitude is a must!

R15 000 - R20 000 Per month | Permanent | Start ASAP |
Full time office based | Observatory

POSITION INFO:
Job Title: Customer Service Representative

Summary

The Customer Service Representative (CSR) is the frontline contact for our clients, ensuring a seamless experience when engaging with our company. This role involves processing orders, resolving customer inquiries, and handling quality issues efficiently. The ideal candidate will have strong communication skills, a problem-solving mindset, and attention to detail to deliver outstanding service.

Why This Role Exists

• The purpose of this role is to minimize friction between clients and our production and sales teams, making interactions with our company effortless and professional.

• Handle incoming calls and emails from clients confidently and professionally.
• Process and confirm customer orders promptly and accurately.
• Generate and send order acknowledgments.

• Take ownership of customer issues and resolve them efficiently.
• Work collaboratively with internal teams (Inside Sales and Logistics) to ensure smooth processing.
• Escalate complex queries or product uncertainty to the appropriate sales team.

• Develop a strong understanding of our product range, including modular and component-based office furniture solutions.
• Use a solution-oriented approach to help customers find the best fit for their needs.

• Ensure all customer interactions and transactions are accurately recorded in the ERP system in real time.
• Maintain case logs in ERP to track issues and resolutions.

• Work effectively within the team to maintain a positive and productive work environment.
• Attend and participate in daily Work-in-Progress (WIP) meetings.
• Uphold company policies and maintain a professional and customer-centric approach at all times.

• Case cycle time: The speed and efficiency of processing orders and resolving customer issues.
• Accuracy rate: Minimizing errors in order processing and data entry.
• Customer satisfaction: Positive feedback and minimal escalations due to unresolved issues.
• CRM & ERP compliance: Ensuring real-time and complete documentation of client interactions.

• Excellent verbal communication skills – must enjoy and excel at talking to clients over the phone.
• An outgoing and engaging personality – confident in handling customer interactions and fostering relationships.
• Problem-solving mindset – an analytical thinker who enjoys troubleshooting and providing solutions.
• Technical aptitude – an ability to grasp modular product structures and assist customers with selecting the right components.
• Attention to detail & accuracy – capable of handling high volumes of transactions while maintaining precision.
• Ability to work at a fast pace – processing orders and resolving issues efficiently without compromising quality.

• Prior experience in customer service (preferably in B2B or product-related industries).
• Experience with CRM systems and basic ERP software for order management.
• Background in a technical, furniture, or logistics-related field is a plus.