Minimum Qualification:Essential: Grade 12 – Matric or a Senior Certificate
Advantage: Previous experience in an Occupational Health and
Safety or Facility management role
Minimum years of experience:Essential: Minimum of 2 years in a similar role experience of working in
Logistics or similar operational environment with safety and quality
standards
Advantage: Previous experience in an Occupational Health and Safety or
Facility management role
Qualification / Experience:Technical skills required: (e.g. computer skills, ability to use specific equipment)
Essential: Computer Skills – Microsoft Office: Word, Excel, PowerPoint and Outlook.
Advantage: N/A
Language skills required: (e.g. good English reading and writing skills, language certificates with a required minimum score, etc.)
Essential: English – Read, write and speak well.
Advantage: 2nd Additional language.
Function and Duties:Facilities Planning & Supervision:
Initiate planned maintenance for a variety of office and warehouse equipment and infrastructure.
- Supervise preventative maintenance of facility equipment, including infrastructure.
- Manage building maintenance activities as per Dis-Chem requirements and standard operating procedures.
- Ensure on-going and proactive management of all facility management contractors, focusing on service quality, performance control, ordering and invoicing controls as well as contractor assessments and development.
- Schedule and implement project activities to ensure and promote the effectiveness of projects.
- Inspect any construction and installation processes and action according to industry best practice.
- Ensure that fire equipment is serviced annually as per client standard operating procedures and industry standards.
- Use proper safety standards and equipment when carrying out tasks to prevent unnecessary injury.
- Attend to failure of relevant equipment which may cause a disruption in trading, without delay.
Facility Administration:
- Maintain proper administration documents for all relevant activities for auditing and reporting purposes.
- Plan and implement operational policies and procedures as per client needs.
- Ensure that the facility operates efficiently by overseeing both the employees and the equipment on a daily basis.
- Manage the receiving function of maintenance material delivered as per client standard operating procedures.
- Oversee the cleaning and maintenance of the designated facility according to client standards.
- Ensure the facility meets government regulations and environmental, health and safety standards.
- Ensure all compliance directives - work closely with other departments to ensure compliance to all relevant quality, health and safety, environmental and information protection guidelines.
- Monitor usage of supplies and equipment for the facility and act accordingly
- Coordinate and integrate the activities of all operational systems within the facility for optimal effectiveness.
- Ensure plans are in place to maintain a variety of systems and functions within the facility.
- Keep accurate records of all actions associated with operating the facility.
- Compile operational standards concerning safety measures and requirements
- Conduct on-going environmental, health and safety assessments on the site.
- Assist with incident/ accident investigation and write accurate reports on these
Health & Safety Training:
- Advise employees on relevant health and safety rules and regulations.
- Display information notices on how to achieve Occupational Health Safety objectives in the workplace.
- Conduct health and safety as well as career coaching programs for relevant employees
- Stakeholder Liaison:
- Ensure professional service delivery to all internal clients, while supporting core business processes as well as site and facility optimisation.
- Ensure all concerns and complaints are resolved in an acceptable and timeous manner.
- Liaise with managers in the warehouses to plan and assist with the securing of the site operations and property as changes are introduced.
- Provide accurate and relevant feedback to all stakeholders when needed.
Team Supervision:
- Responsible for the supervision of the Facilities team, including performance management and oversight of day-to-day task.
- Supervise facilities employees on a daily basis standards.
Adhere to client Human Resource policies and procedures.
- Supervise maintenance teams, grounds workers and casual workers.
- Conduct performance reviews as per client policies and procedures
- Adhere to client Policies and Standard Operating Procedures.
- Adhere to Health and Safety rules and regulations.
