SUMMARY:
Dealership Accounts/Admin Assistant - Western Cape, Stellenbosch
#DriveYourCareerForward by working at an Award-Winning motor dealership in Stellenbosch.
Our client, a major group in the automotive industry in the Western Cape, is URGENTLY looking for a detail orientated, meticulous team player with strong administrative skills and knowledge of accounts processes to join their dynamic and award-winning team.
In this role you will be tasked to assist the Administration Department and Dealership Accountant daily with admin tasks covering creditors, reconciliations and other administrative duties to ensure a streamlined admin department. Additionally, you will be tasked to assist the Sales Department with stock controlling and admin duties as and when required.
Remuneration:
A market related salary based on experience – Benefits including Provident Fund, Medical Aid and personal growth within a large motor group.
POSITION INFO:
Duties include:
Accounts Assistant duties:
- Receive statements and consolidate with relevant invoices / orders
- Ensure creditors’ statement matches with creditors reconciliation report
- Assist with information for financial reports
- Payment of creditors
- Capture all creditors information (personal & financial)
- Establish and maintain sufficient rapport with various departments
Daily / Weekly / Monthly tasks- Reconcile bank account
- Sending out unknown debtors to all frontline staff and managers
- Follow up ALL on unknown allocations
- Request and follow up on outstanding remittances {Creditors, Innovations, LRSA, etc}
- Filling of bank reconciliations and bank statements
- Process of payments on CDK {Same day or previous day)
- File payments in payment reference order per batch
- Print all incoming invoices and get invoices approved and allocated by managers
- Document entry of all invoices which has been signed off & allocated
- Follow up on invoices not received back from various departments
- Prepare EFT’s
- Manage mails and act on emails inbox
- Issue and process sundry orders
Weekly- Follow up on outstanding debtors
- Tidy up AR and AP on accounts
- Compiling and submitting of travel Claims to JLRSA
- Follow up on Creditors issues and reconciliations
- Make sure the Dt/Cr clearing account is clear
- Ordering of stationary as required after authorisation was received
- Assist with managing and processing of fines
- Opening of AR and AP accounts
Monthly- Make sure all recurring/monthly invoices are processed
- Follow up and process debit orders invoices
- Creditor reconciliations
- Debtors statement run
- Reconcile and arrange payments of traffic fines
Annually- Assist auditors
- Archive previous financial years files
Sales/administrative ClerkThis responsibility is not a main core responsibility, however when the need and requirement arise, the incumbent would need to assist in that role when needed.
Requirements: - Senior Certificate Grade 12, preferably with Maths and Accounting as subjects
- Tertiary certificate/diploma in Administration/Finance would be advantageous
- Computer Literacy, Excel skills vital
- Working knowledge with Autoline would be distinct advantage
- Knowledge of accounts processes
- Must be fully bilingual in English and Afrikaans
- The position would suit a person with generalist administrative background
- A Minimum of 2 years’ prior administrative/accounts experience
- Analysing Skills
- Coping with Pressures and Setbacks
- Deciding & Initiating Action skills
- Persuading and Influencing skills
- Planning & Organising skills
- Reside within the immediate Stellenbosch area
If your current experience and skillsets tick majority of the job specification boxes, then: Apply directly now – Send your CV to H Feel free to contact Hayley directly on 087 265 3364 or send a WhatsApp to 082 442 5410 for more information.