Debtors Administrator

SUMMARY:
We are looking for a Debtors Administrator to join our office in Claremont, Cape Town!

POSITION INFO:

Duties:

• Update and maintain the Debtors'' recons for the Branch.
•Customize, balance and uploaded consolidated invoices if need be / specific clients.
• Assist as and when necessary, with obtaining/checking timesheets from the various institutions.
• Create document packs (Invoices/Supporting Documents etc.) for team to deliver to institutions / Clients
• Liaise/Meet with relevant parties to ensure all documents / Time Sheet are received from the institutions and sent for processing.
• Liaise/Meet with Supply Chain/Finance to ensure all documents are received from the institutions have been processed.
• Provide regular updates to management on outstanding invoices,
• Present the Monthly Age Analysis for the branch [include detailed notes] Reporting as and when required
• Follow up on outstanding monies for various clients we service within the Branch (External Collection)
• Obtaining remittances from clients
• Prepare and assist all records that are generated for credit control as well as applications for credit and save on sharepoint or Sharedrive
• Manage client correspondence with regards to the payment of invoices and queries
• Ensure payments are received timeously by clients.
• Management of the weekly and/or monthly statements to clients as well as a spreadsheet to track what has been sent out and to whom (Update and manage invoice tracker for the Branch and Tracking the invoice progression)
• Management of the logging of calls / Pay Query as well as the monitoring of the 24-hour turnaround time in relation to these calls Ensure that all the records are kept up to date (Handle internal queries about all Wage Queries / payments.)
• Ensure Payroll activity and cash requests are completed daily and sent to Payroll Supervisor before 9 am each day. This document must be updated daily with the actual payroll activity. Collaboration - Ops
• Verify that all invoices are generated immediately after all payrolls are processed (Profit Margin Report)
• Ensure that all payslips are printed, distributed to all staff, and saved in the appropriate folder for specific Clients
• Compile all credit notes are accompanied by an authorized full reconciliation and all supporting documents.

Character Traits:

• Possess a "can do" attitude
• Team player
• Organized and methodical with the ability to meet deadlines.
• Problem-solving mindset, especially in resolving payment and payroll issues.

Inherent requirements:

•Previous experience in finance or accounts administration preferred.
•A formal Administrative qualification would be highly advantageous
•Strong attention to detail and accuracy in financial documentation.
•Excellent communication skills, both written and verbal.
•Ability to manage multiple tasks and prioritize effectively.
•Proficient in Microsoft Office Suite, particularly Excel.
•Knowledge of basic accounting principles.
•Ability to work independently and as part of a team