Debtors Clerk

SUMMARY:
Our client is seeking an experienced Debtors Clerk to join their branch in Port Elizabeth. This position is in the education industry.

POSITION INFO:
Location

• Port Elizabeth

• Relevant qualification (if preferred)
• Must reside in PE
• 3 years of Debtors Clerk experience
• Own transportation is required

1. Accounts Receivable Management

• Generate invoices and send them to customers.
• Record and track payments received.
• Maintain an accurate record of all outstanding receivables.

2. Debt Collection

• Contact clients to follow up on overdue payments.
• Resolve any issues or discrepancies related to unpaid invoices.
• Establish and maintain good communication with clients to ensure payments are made on time.

3. Reconciliation

• Reconcile accounts to ensure all payments are accounted for and properly posted.
• Resolve discrepancies in the accounts receivable ledger.
• Perform regular reconciliations with bank statements.

4. Record Keeping and Reporting

• Maintain organized records of all invoices, payments, and credits.
• Prepare reports on the status of accounts and aging reports for management.
• Monitor and report on overdue accounts to management.

5. Customer Relations

• Respond to customer inquiries regarding invoices and account balances.
• Address client issues related to invoices or payment terms.
• Develop strong working relationships with clients to facilitate prompt payment.

6. Compliance and Internal Controls

• Ensure all accounts receivable activities are in line with company policies.
• Assist with audits by providing necessary documentation and explanations.
• Monitor credit limits and assess the financial health of clients.

7. Administrative Support

• Provide administrative support to the finance team.
• Assist with month-end and year-end closing processes.
• File and organize accounting documents for easy retrieval.