Dispatch Manager (Meat Industry) - Pinetown

SUMMARY:
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POSITION INFO:

Are you an experienced Dispatch Manager with a passion for driving efficiency and accuracy in warehouse and stock management? Join a leading company in the Meat Industry, based in Pinetown, where your expertise in dispatch operations, inventory control, and team leadership will be valued. This is your opportunity to take ownership of the full dispatch function, work with a dedicated team, and contribute to a business known for its quality and industry excellence.

Warehouse Stock Management

• Strategically plan and manage stock of production and logistics processes.
• Develop new strategies to streamline processes, reduce stock losses and increase the overall stock accuracy of the organisation.
• Direct, optimise and coordinate the full order cycle.
• Perform metrics reporting and data analysis tasks to identify issues and opportunities for process improvement.
• Keep track of quality, quantity, and stock levels following ABC Analysis Inventory Management.
• Arrange Warehouse, and catalog goods as per Strategic business modal stock.
• Managing the productivity and efficiency of the entire Stock management team.
• Managing warehouse utilisageingation and warehouse stock maintenance including mixed pallets and consolidations.
• Managing Stock aging and ageing reports.
• Responsible for managing the entire distribution and receiving process.
• Responsible for implementing all safety protocols and procedures for the dispatch warehouse and transport department.
• Ensure the flow of work is upheld as the first line in procedures.
• Maintain facility and maintenance of inventory/assets in an organized fashion.
• Manage and lead the day-to-day stock management operations of the production and logistics department.
• Responsible for managing and verifying materials in the Logistics Warehouse weekly and monthly. (Cycle counts)
• Responsible for managing and maintaining records of equipment, materials and products.

Dispatch Stock Management:

• Managing the picking and packing process, ensuring picking and packing is done according to FIFO principles.
• Managing the distribution of all goods, to ensure product arrives at the customer at the right time and place.
• Monitor and ensure all picked products are correct and follow the correct quantities according to the picking slip per the company’s SOP.
• Ensure Inspections are done of the entire Logistics warehouse department ensuring all broken pallets are removed.
• Ensure all packing is done as per the requirements on the packing instructions and delivery note onto a pallet or into a container.
• Ensure all housekeeping duties are maintained at all times.
• Ensure all employees minimize the risk of damages whilst loading.
• Ensure all employees understand the protocol of reporting substandard products to their Senior and/or Quality Assurance Manager immediately
• Ensure the risk of damages is minimized.
• Ensure and monitor the unpacking of fallen pallets at required heights.
• Ensure all stock that is damaged is repacked.

Blast Freezer Stock Management:

• Manage and plan the stock management processes of the Blast freezing process daily.
• Monitor and ensure that all stock moved from the conveyor belt to pallets or trolleys are completed by-product in accordance with the company SOP.
• Monitor and ensure all carcasses are loaded and off-loaded as per order demands.
• Ensure all employees pull the required stock from all designated blast freezers using a pallet jack.
• Ensure all products are unpacked timeously onto pallets.
• Ensure all fresh stock is kept by FIFO on the assembly floor.
• Ensure all Housekeeping duties are maintained at all times.
• Monitor the movement of chilled products aligned with stock ageing.
• Ensure all half and quarter pallet jacks are consolidated.
• Ensure all blast freezers are loaded according to the FIFO system.
• Minimize the risk of damages.
• Eliminate any risk in the reworks area and ensure the reworks are managed daily with all Production Supervisors.
• Manage and implement a preventative maintenance and cleaning schedule

Inventory Management:

• Administrate the monthly stock take and annual financial stock take.
• Control all stock movement from production departments.
• Control all stock movements within the Logistics Warehouse environment.
• Enforcing the necessary protocols if standards deviate.
• Investigate, reduce and eliminate cost center variances ensuring stock accuracy at all times of the internal operations.
• Control daily stock vs MM stock list.
• Effectively managing all holding costs including damaged and spoiled goods.

Receiving Stock Management:

• Managing the receiving process, and implementation of new methods and standards as per Food safety standards.
• Verification of all documents throughout the receiving process.
• Ensuring quantities and quality have been received as per the Food Safety Management System ensuring full traceability is available on all products received.
• Ensure that the Order number is clearly stated on the delivery note or invoice.
• Regular reporting to the General Manager on variances and discrepancies noted upon receiving.

Vendor Relationship:

• Maintain a good relationship with internal and external suppliers.
• Maintain a good relationship with all internal operational departments.
• Support to the Sales department which includes continuous communication and feedback.
• Driving Internal Service delivery to all inter-departments.

Safety at the Company:

• Contribute to a culture of safety.
• Adhere to all safety rules in the company and area of work.
• Managing all the Risks of the Logistics department.

Training and development:

• Manage and develop a stock management team.
• Provide assistance and training to colleagues.
• Ensure all staff are trained as per department IDP’s and SOP’s
• PDP plan implementation and managing training and development based on the PDP plan.
• Succession Planning.

Qualifications and education requirements

• Grade 12 (Matric) or relevant NQF Level 4 Qualifications.
• 3-5 Years’ experience as a Logistics Manager/Warehouse Manager will be an advantage.
• SC /Diploma in Logistics/Supply chain/Inventory or related field advantageous.
• Exposure in the meat industry will be an advantage.