Employer's Organization Secretary

Requirements:

• Labour advise.
• Give telephonic labour advise
• Ability to Charge and Chair disciplinary enquiries for the Council members
• Draft affidavits, condonation applications and pleadings
• Representing members of the Council at the relative Legislative Forum e.g.
• CCMA and Bargaining Council,
• In respect of disputes
• As a counsellor on councils where we have seats
• At consultative forums or where there is an opportunity to comment on labour legislation
• Ensure that members are reminded when their renewals are due and investigate where members do not renew their membership
• Canvassing for new members
• Meet interested parties (Franchisors etc)
• Finalize business strategy plan - how to add value to members
• Visiting the Council members to advise them of the benefits of membership
• Finances
• Giving the Council Executive feedback monthly around membership and finances
• Ensure that the proper book of accounts is maintained in the prescribed format
• Ensure that the annual financial audit is conducted and the signed financials are submitted to DOL
• Ensuring all statutory requirements are met
• Disputes
• Investigate complaints and/or disputes involving members
• Dispute Advisors
• Ensure an up-to-date record is kept of all dispute advisors, what area they are in and if they specialise in an industry
• Dispute advisors are representatives of the Council, where possible review that their conduct is in line with expectations
• Where dispute advisors are employed with another company ensure that we have regular communication with a representative of that company
• Liaising with other the Council consultants with respect to, but not limited to, membership fees, meetings, enquiries etc.
• Investigate and complaints involving dispute advisors
• Where possible review correspondence that is going out in the name of the Council
• Training and Information Sessions
• Attend on behalf of the Council
• Conduct training or information sessions as requested and/or necessary
• Ensuring meetings are effectively organised and minute, especially but not limited to, Annual General Meeting, Monthly Exco Meetings and Special General Meetings
• Liaising with the Chair to plan meetings
• Receiving agenda items from committee members
• Circulate notice of meetings, agendas and reports
• Arrange venue and refreshments
• Taking minutes (unless there is a minute's secretary)
• Circulating approved minutes
• Checking that agreed actions are carried out.
• Maintaining effective records and administration.
• Keeping up-to-date contact details (i.e., names, addresses and telephone numbers) for the exco and members of the organisation
• Filing minutes and reports
• Compiling lists of names and addresses that are useful to the organisation
• Keeping a record of the organisation's activities
• Keeping a diary of future activities
• Upholding legal requirements.
• Acting as custodian of the organisation's governing documents
• Checking quorum is present at meetings
• Ensuring elections are in line with stipulated procedures
• Ensuring the organisation's activities are in line with its objectives
• Ensuring legal requirements are met
• Communication and Respondents.
• Responding to all committee correspondence
• Filing all committee correspondence received and copies of replies sent
• Keeping a record of any of the organisation's publications (e.g., leaflets or newsletters)
• Communicate to members any changes in legislation
• Reporting the activities of the organisation and future programmes to members
• Preparing a report of the organisation's activities for the year, for the Annual General Meeting.
• Keep the Council website up to date
• Administrative secretary.
• Keeping the Council membership list updated and Issuing members with certificates of membership
• Taking minutes in the once-a-month the Council Executive meeting
• Managing the Council bank accounts with respect to receipts of payments and payments of salaries, meeting fees etc.
• Drawing up financial statements for the Council annually

Requirements

• LLB / B Proc / Admitted Attorney
• 10 years of Bargaining Council experience
• Experience in Finance, Sales/Marketing and Social media
• Advanced Excel skills
• Own car
• Able to travel daily
• Only SA Citizens will be considered