Executive Assistant

SUMMARY:
Executive Assistant

POSITION INFO:

• Manage the MD’s calendar and correspondence.
• Prepare reports and maintain office systems (data management, equipment, filing).
• Proficiency in Word, Excel, and PowerPoint is essential.
1. Property Management:
• Oversee utility accounts, maintenance, insurance, and lease agreements.
2. Vehicle Management:
• Arrange repairs, services, insurance, and purchases for company vehicles.
3. Event Planning:
• Organize corporate events, including guest management and venue arrangements.
4. Travel Management:
• Book flights, hotels, and visas for corporate and personal travel, ensuring all documentation is accurate.
5. Personal Duties:
• Assist with household staff management, appointments, errands, and personal shipments for the MD.
6. General Administration:
• Oversee reception staff and equipment repairs, and coordinate client gifts.
7. Daily Duties:
• Manage personal schedules and check maintenance tasks related to vehicles and property.
8. Travel Requirements:
• Occasional international travel for global conferences (7-14 days).
• Local travel for game lodge preparations and sponsored events.
9. Airbnb Management:
• Manage international properties, including issuing access codes and handling bills, with potential after-hours attention required.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum of 5 years in an executive assistant or similar role, preferably supporting senior management.
• Skills:
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with property and vehicle management is a plus.
• Personal Attributes:
• Proactive, adaptable, and able to manage multiple tasks effectively.
• Professional appearance and demeanor.
• Strong interpersonal skills, capable of engaging with diverse personalities.

Additional Information:

• Ideally aged 30-40, but mature candidates outside this range will be considered.
• Must have a reliable support system if children are involved due to potential travel commitments.