Executive Assistant

SUMMARY:
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POSITION INFO:

Job Title: Executive Assistant

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities:

• Meeting Management:
  • Attend meetings and take detailed minutes.
  • Prepare and distribute memos summarizing key discussion points and decisions.
  • Identify follow-up tasks and responsibilities, ensuring they are clearly communicated to relevant team members.
  • Monitor the progress of follow-up tasks and project manage them to completion.
• Email and Calendar Management:
  • Organize and manage the executive’s email inbox, prioritizing and flagging important messages.
  • Respond to emails on behalf of the executive when appropriate.
  • Maintain and organize the executive’s calendar, scheduling meetings, appointments, and events.
  • Coordinate travel arrangements, accommodations, and itineraries as needed.
• Administrative Support:
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Handle confidential information with discretion.
  • Conduct research and compile data to support decision-making processes.
  • Assist with other administrative tasks as needed to support the executive team.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• High level of discretion and professionalism.
• Strong attention to detail and problem-solving skills.

Preferred Qualifications:

• Experience in project management.
• Familiarity with [any specific tools or software you use, e.g., Asana, Trello, Slack].

Location: Remote work for a company based in the UK, candidate must be based in South Africa.

Salary offered: R20 000-R25 000 CTC per month, depending on experience.

Type: Full time permanent position.

Please apply online and if you are a suitable candidate, ARVO recruiters will be in contact.

Please consider your application unsuccessful if you are not contacted by ARVO recruiters within 4 weeks of applying.