Executive Assistant

SUMMARY:
Are you an experienced Executive Assistant seeking a dynamic role where you can contribute to strategic goals and provide high-level administrative support? This is your opportunity to work closely with an executive leader, managing key operations and acting as a trusted partner.

POSITION INFO:
Key Responsibilities:

• Administrative Support:
  
  • Manage complex calendars, appointments, and correspondence.
  • Draft and edit reports, presentations, and communications.
  • Coordinate travel arrangements, including international and domestic logistics.
  • Handle sensitive and confidential information with professionalism and discretion.
• Meeting and Event Coordination:
  
  • Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
  • Plan and execute events, workshops, and conferences.
• Data and Document Management:
  
  • Maintain and organize documents, presentations, and reports in digital and physical formats.
  • Ensure compliance with document control standards and regulatory requirements.
• Stakeholder Engagement:
  
  • Act as the primary point of contact between the executive and stakeholders.
  • Foster positive relationships with clients, team members, and external partners.
• Project Support:
  
  • Assist in managing special projects, ensuring successful outcomes and alignment with strategic objectives.
• Office Management:
  
  • Oversee office operations, ensuring a productive and organized work environment.
  • Mentor secretaries and administrative assistants within the department.

• N Certificate or Diploma in Secretarial/Office Administration or a Certificate in Business Administration.
• Proficiency in MS Office Suite and other collaboration tools.
• A minimum of 5 years of relevant experience in a similar role.

• Exceptional organizational and time-management skills.
• Strong communication abilities, both written and verbal.
• Discretion and professionalism in handling confidential information.
• Proactive problem-solving and adaptability in a dynamic environment.