Executive Assistant / Board secretary

Minimum Requirements:

• Matric.
• Own vehicle and valid Driver’s License.
• 15+ Years’ experience as an Executive Assistant / Board Secretary.
• Beneficial: BoardPAC experience

Duties and Responsibilities:

• Providing support with the compilation and preparation of reports, presentations, and correspondence.
• Overseeing the corporate and board calendar.
• Refreshments and food supply management.
• Reminding the executive of important tasks and deadlines.
• Managing board paper distribution via an electronic platform.
• Responsible for booking arranging travel, transport, and accommodation.
• Responsible for taking minutes talking, typing, and editing.
• Managing diaries and organising meetings and appointments including controlling access to the Executive.
• Assist the respective team members with travel and other claims in terms of the company reimbursement policy.
• Acting as the first point of contact dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments including controlling access to the Executive.
• Design, implement and maintain a centralised filing system for the department to ensure easy access and sourcing of important documents.
• Responsible for assisting with personal credit card and expense claims management.
• Providing support with the correspondence, preparations of reports, presentations, and compilation.
• Provide support to the Asset Management team members by arranging and coordinating meetings.
• Assist individual team members with the compilation and preparation of reports, presentations and correspondence to ensure a high level of professionalism.
• Assist the respective team members with travel- transport- & accommodation arrangement including the reservation of the Company pool car.

 
Closing Date:
Submissions for this vacancy will close on 15 December 2022; however, you will still have the opportunity to submit your CV for this position till 25 December 2022.
 
Please Note:
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.
 
PoPI Act:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.