Executive Assistant (Confidential and Dynamic Role)

Recruiter:

West Coast Personnel

Job Ref:

CPT000053/LDL

Date posted:

Monday, November 18, 2024

Location:

Capetown, South Africa

Salary:

R66 666.67 Monthly

SUMMARY:
Job Description:
Are you an experienced professional with a passion for providing high-level executive support?
A leading organization is seeking a skilled Executive Assistant to work closely with the CEO, offering administrative, secretarial, and operational support with the utmost confidentiality and professionalism.

Location: Ottery, Cape Town

POSITION INFO:
Key Responsibilities:

Administrative Support
- Manage the purchasing authorization process, travel arrangements (local and international), and Forex for international travel.
- Handle ad hoc personal bookings for the CEO.
- Contribute to the development and implementation of organizational administrative policies and standards.
Secretarial Duties
- Communicate CEO directives to executives, managers, and other stakeholders.
- Screen calls, visitors, mail, and emails while maintaining organized records, calendars, and diaries.
- Coordinate meetings, prepare presentations, take minutes, and manage the CEO’s expense claims.
Insurance Management
- Oversee the company’s vehicle insurance portfolio, handle claims, and arrange marine/transit cover when necessary.
Imports and Forex Management
- Ensure accurate processing of import documentation and manage Forex payments.
- Work with finance to forecast cash flow for large purchases and book FECs accordingly.
Event Planning
- Organize and manage internal and external events, including company Indabas.
Self-Development
- Assess personal strengths and weaknesses, and pursue actions for professional growth.

Requirements:

Education: Diploma in Legal Secretarial or Paralegal Studies.
Experience: Minimum of 5 years in a related role.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite, office practices, and import processing.

Key Competencies:

Strong organizational and administrative skills.
Excellent communication skills in English and Afrikaans.
High emotional intelligence, problem-solving ability, and attention to detail.
Business acumen and creativity.

Additional Responsibilities:

Oversee company credit card usage.
Maintain transparent and responsive communication across all levels of the organization.

Why Join Us?
This is a unique opportunity to be at the heart of decision-making and operations in a leading organization, offering a challenging and rewarding career path.

If you thrive in a fast-paced, high-responsibility environment, we encourage you to apply and contribute to the success of this dynamic team!

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