Executive Assistant - Full time Remote position (Ideal if you are located in Cape Town)

SUMMARY:
Exciting remote opportunity for an experienced Executive Assistant

POSITION INFO:

Are you ready to elevate your career with a dynamic role that offers variety and excitement every day? If you thrive in a fast-paced environment and enjoy being part of a tight-knit team dedicated to driving success, our client is seeking an exceptional Executive Assistant to join their ranks.

In this pivotal position, you’ll serve as a key gatekeeper for the CEO and Founder of a leading company. Your role will be instrumental in supporting the Executives with both personal and business-related tasks. Alignment with the company’s core values is crucial, as you’ll have direct access to the Founder. It’s essential that you resonate deeply with their guiding principles:

• Sincere Candour
• Unimpeachable Character
• Competitive Greatness

Our client’s Founder is passionately mission-driven, and the administrative team plays a vital role in allowing them to focus on strategic business goals while we handle the details.

As an Executive Assistant, your responsibilities will include (not limited to):

• Conducting research and making bookings
• Arranging travel and managing the office
• Handling a mix of business and personal tasks for the Founder & CEO
• Managing projects on behalf of the Founder/CEO to ensure the team is held accountable.
• Manage all work in Wrike and help manage the work of others (i.e. hygiene in Wrike and updating task statuses by following up)
• Assist and communicate with executives in decision-making, program management, and initiative implementation.
• Meeting minutes on all calls Executives host and document project status from these meetings to hold attendees accountable.
• Ensuring the Founders calendar is proactively organised for future weeks. Your job is to ensure maximum productivity within their working hours.
• Managing Wrike board of activities. This gives transparency to the CEO/ Founder and effective cross-collaboration within the growing Administrative Team.
• Acknowledging all incoming communication inquiries on behalf of the Founder and CEO, specifically email and inquiries on the website for speaking and events.
• Assisting the Founder and/or the CEO in the execution of new projects and objectives within the company. This can range from scheduling meetings to filling out all paperwork to managing appointments and follow-ups to launching a new book or funnel.
• Organising travel and complicated itineraries and collaborating with the Administrative Team.
• Conserves executive\''s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information for the CEO/ Founder as requested.
• Reminding the CEO/ Founder of important tasks and due dates as well as decisions to be made.
• Research and purchase gifts for both business and personal occasions.
• Assist with personal tasks such as mail organisation, vendor management, deliveries. Ordering food groceries on a regular basis using relevant apps/ ordering sites.
• Assist in organising in-person meetings/events.
• Collaboration and communication within the Team for transparency.
• Effectively and kindly communicating with team members and/or external stakeholders whilst upholding a high level of professionalism. You are representing the CEO/ Founder.
• Effectively think forward/ahead to ensure all details are communicated with appropriate stakeholders.
• Coordinate company cadence management.
• Respond to the CEO/ Founder in Slack or WhatsApp within 5 minutes during working hours.
• Assist with workshop tasks, as needed by the Operations team.

Requirements:

• Matric
• Relevant tertiary qualification or 10 years experience in the same role with Senior Management
• Full time remote position ( Ideal if you live in Cape Town but not a deal breaker)
• Tools experience for Project Management (Wrike, Asana, Microsoft, or similar)
• Works well under tight deadlines and pressing situations.
• Ability to adapt to a fast-growing company.
• Proven success with project management
• HIGH managerial skills.
• Ability to design organisational systems/SOPs on behalf of the Administrative Team.
• Strong communication skills included but were not limited to discretion and confidentiality, adaptability, active listening, precise and articulate, and non-verbal communication.
• Ability to learn software quickly.
• Proficiency in writing emails, memos, reports, and other documents with clarity, precision, and professionalism.
• Able to consistently maintain a positive attitude and reflect the demeanor of the CEO/ Founder.
• Ability to maintain accuracy and discretion under pressure.
• Exceptional attention to detail when managing high-level administrative tasks such as coordinating executive schedules, preparing executive presentations, and managing travel logistics.
• The ability to anticipate the CEO/ Founder 3-5 steps ahead is key.
• Willing to be on-call, as needed.
• Able to travel as needed (1-2 times a year, if any)
• Willing to be available outside of “working hours”.

If you’re looking for a role where no two days are the same and where you can make a significant impact, this is your opportunity. Apply now to be a part of a thriving company where your skills and dedication will be truly valued! Send your updated CV, copy of your ID, and relevant certificates to