Executive Assistant / Legal Secretary - Mount Edgecombe

SUMMARY:
Our client in the Agricultural and Export Industry is currently looking to add an Executive Assistant / Legal Secretary to their team based in Mount Edgecombe, KZN. 

Please note that only applicants from Mount Edgecombe, KZN will be considered. 

An exciting career opportunity awaits you! 

POSITION INFO:
Requirements:

• Bachelor’s degree in Business Administration, Law, or a related field preferable.
• 5 - 8 years' experience in the same or similar role with proven experience in administration and legal or risk management environment. 
• Proficiency in MS Office Suite and familiarity with legal software and databases.
• Must be willing to travel and work overtime occasionally. 

• Manage the Chief Legal and Risk Officer's calendar and travel arrangements, including visa applications.
• Handle correspondence and maintain accurate records.
• Prepare and edit various documents and presentations.
• Type, review, and proofread legal documents and contracts.
• Maintain electronic and physical filing systems.
• Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Arrange logistics for meetings and events.
• Act as the primary point of contact for the Chief Legal and Risk Officer.
• Facilitate communication with internal and external stakeholders.
• Assist with special projects and track timelines and deliverables.
• Handle sensitive information discreetly and ensure compliance with regulations.
• Maintain records of compliance activities and assist with audits.
• Assist in budget preparation, process invoices, track expenses, and prepare financial reports.
• Arrange travel itineraries and prepare travel expense reports.
• Provide administrative support to the legal and risk management teams.
• Assist with onboarding new team members and coordinate team activities.
• Seek to improve administrative processes and participate in professional development.
• Perform additional tasks as assigned by the Chief Legal and Risk Officer.