Executive Assistant / PA

SUMMARY:
Our client in Green Point is seeking a highly organized and professional Executive Assistant / PA to join their dynamic team. The ideal candidate will have 2-3 years of proven experience in a similar role, with proficiency in MS Office (especially Excel) and Google apps. A Matric (Grade 12) qualification is required, and a tertiary qualification is advantageous. The successful candidate will have excellent communication skills, the ability to liaise confidently with executives, and a mature, responsible approach to managing tasks. Reliable transport and a valid driver’s license are essential, and the candidate should be fully computer literate and comfortable using various online communication platforms.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Permanent
SECTOR                          :           Personal Assistance / Marketing
BASIC SALARY              :           R15 000.00 – R25 000.00
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

• Matric (Grade 12)
• Tertiary qualification is advantageous
• 2-3 years of proven experience in a similar role
• Proficiency in MS Office (especially Excel) and Google apps
• Own reliable transport and a valid driver’s license
• Mature, responsible, and takes ownership of tasks
• Articulate with the ability to liaise confidently and with poise at an executive level (via phone, in person, or online)
• Fully computer literate and comfortable using various online communication platforms
• Exceptional organizational and multitasking skills
• Strong communication and interpersonal skills
• High level of discretion and professionalism
• Proactive and self-motivated with a positive attitude
• Strong problem-solving abilities and attention to detail
• Approachable and personable, with the ability to build strong working relationships
• Adaptable and flexible, able to handle changing priorities and work under pressure
• Dependable and reliable, with a strong sense of integrity
• Collaborative team player, willing to support colleagues and contribute to a positive work environment

• Conduct internet market research and identify potential clients.
• Maintain client information in the CRM database.
• Manage multiple projects and meet deadlines.
• Perform data sourcing and research.
• Engage effectively with various levels of management, staff, and clients.
• Perform Boolean and X-Ray internet searches.
• Support the sales team with ad responses.
• Set up interviews for candidates.
• Manage team diaries and type CVs.

• Design marketing materials for special projects and events.
• Prepare adverts for candidates or positions for social media.
• Understand SEO and digital marketing on social media.
• Use social media platforms like LinkedIn, Instagram, and Twitter.

• Screen telephone calls, enquiries, and requests.
• Ensure accurate systemized filing.
• Capture and distribute reports and company correspondence.
• Arrange travel and accommodation (local and international).
• Arrange client and candidate meetings and interviews.
• Manage office stationery and consumables.

• Managing company & MD’s private accounts and business.
• All payments (salaries, suppliers, monthly bills, petty cash)
• Loading all info on Xero and reconciling Cash Books & Journals.
• Liaising with external accountant in order to complete Monthly Financial Reports.
• Support for the submission & payment of statutory returns on E-filing & Easyfile (EMP201, EMP501, VAT & PROV TAX)
• Personal errands for MD.
• Diary management and travel arrangements (flights & accommodation)
• Advertising and maintaining the company website.
• Liaising with medical aid and insurance companies.
• Coordinating cleaning staff and external IT technician as required.
• Keeping track of leave schedule.
• Designing invitations and birthday and holiday e-mails.
• Organizing client, candidate & staff gifts.
• Coordinating corporate & staff functions.

• Monday to Friday: 08:00 – 17:00