Executive Assistant to the CEO

SUMMARY:
We are looking for a well groomed and presentable Executive Assistant for the CEO of a large company within the Fast Food / FMCG industry. To provide top level executive support to the CEO.  Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.

POSITION INFO:
Requirements:

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Minimum of 5 years of experience as an Executive Assistant within a large organisation, with at least 2 years supporting a C-level executive.
• Well groomed and presentable 
• Strong financial acumen with proven experience in financial analysis and reporting.
• Experience in preparing presentations for high-level meetings, particularly in the fast food or retail industry, is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Be reachable after hours and on weekends when required.
• Must live within 25 km radius of Centurion 

• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and prioritize tasks.
• Strong problem-solving skills and attention to detail.
• Analytical thinking and critical reasoning.
• Maintain strict confidentiality and discretion.
• A high level of emotional intelligence which will allow for handling sensitive situations and conflicts and build strong relationships with employees and stake holders.
• Understanding cultural sensitivity and being aware of the different communication styles and customs in order to maintain positive relationships from diverse backgrounds.
• Flexibility to be reachable after hours and on weekends.
• Willingness to travel and work longer hours when required.
• Remain calm under pressure.
• A pro-active and solution-orientated mindset, anticipating needs and taking initiative.

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Take minutes during executive and quarterly board meetings.
• Handle incoming calls, emails, and other communications on behalf of the CEO.
• Maintain an organized filing system for electronic and paper documents.

• Assist in the preparation of financial reports, budgets, and presentations.
• Conduct financial analysis to support decision-making processes.
• Monitor and report on financial performance metrics.
• Liaise with the finance department to ensure accurate and timely financial information.
• Prepare expense reports and manage budget tracking for the CEO’s office.

• Develop and prepare presentations for franchise meetings, ensuring they are visually appealing and content rich.
• Gather and analyse data to include in presentations, highlighting key financial and operational metrics.
• Work closely with various departments to gather relevant information and insights for presentations.
• Ensure all presentations are aligned with the company’s branding and communication standards.

• Coordinate and oversee special projects as assigned by the CEO.
• Track project progress and ensure timely completion.
• Collaborate with various departments to facilitate project requirements and deadlines.

• Act as a liaison between the CEO and internal/external stakeholders.
• Draft, review, and send communications on behalf of the CEO.
• Organize and manage events, meetings, and conferences.

• Oversee the maintenance of office supplies and equipment.
• Ensure the office environment is professional and well-organized.
• Handle confidential information with discretion.

NB! This job is now closed. You can apply for other jobs by uploading your CV.