Executive Assistant to the CEO

SUMMARY:
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POSITION INFO:

Purpose Statement:
Our client is seeking a highly organized and experienced Executive Assistant to provide comprehensive secretarial and administrative support to the CEO. This role requires confidentiality, tact, and diplomacy, ensuring the CEO’s time is maximized through effective management of administrative tasks. Immediate availability is essential.

Key Responsibilities:

• Administrative Support: Manage purchasing processes, travel arrangements (local and international), and Forex management for the CEO.
• Secretarial Support: Handle communication, maintain calendars and files, coordinate meetings, prepare presentations, and manage expense claims.
• Insurance Management: Oversee vehicle and general insurance portfolios, and handle marine/transit cover when necessary.
• Imports and EForex Management: Manage payments for imports and related Forex purchases, ensuring accurate documentation and cash flow forecasts.
• Event Planning: Organize and manage large-scale internal and external events.

Requirements:

• Education: Diploma in Legal Secretarial/Paralegal studies or a related field.
• Experience: At least 5 years of experience in a similar role.
• Skills: Proficiency in Microsoft Office Suite, strong organizational and communication skills (English & Afrikaans), attention to detail, ability to make operational decisions, and strong problem-solving skills.

Additional Competencies:

• High emotional intelligence, business acumen, leadership skills, and the ability to handle pressure in a fast-paced environment.

Important Note:
Immediate availability is required for this position. The Head Office is located in Cape Town.

If you think that this position is suitable, please apply!