Executive Assistant to the Group Chairman

SUMMARY:
OneConnect is seeking a highly organized, proactive, Executive Assistant to support our Group Chairman. This role requires a strategic thinker who can manage complex schedules, coordinate high-level meetings, and facilitate seamless communication across the organization. The ideal candidate will have excellent organizational skills, the ability to handle confidential information with discretion, and a strong understanding of business operations.

POSITION INFO:
Key Responsibilities:

• Executive Support Provide high-level administrative support to the Group Chairman, managing daily operations and ensuring seamless workflow.
• Manage and coordinate the Chairman’s calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, calls, and correspondence, responding on behalf of the Chairman when appropriate.
• Prepare briefing documents, reports, and presentations for meetings, ensuring the Chairman is well-prepared.
• Take minutes during meetings, follow up on action items, and track deadlines.

• Act s the primary liaison between the Chairman and internal/external stakeholders, ensuring smooth communication.
• Facilitate decision-making by gathering and analyzing relevant information.
• Represent the Chairman in meetings when necessary and provide key updates.
• Assist in drafting business correspondence, reports, and strategic proposals.

• Oversee special projects and initiatives led by the Chairman, ensuring timely execution.
• Plan and organize high-level events, board meetings, and corporate functions.
• Coordinate logistics for conferences, speaking engagements, and networking events.

• Handle sensitive information with the highest level of confidentiality and discretion.
• Ensure compliance with company policies and industry regulations in all administrative tasks.
• Maintain and organize key documents, contracts, and records.

• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Strong problem-solving and decision-making skills.
• Excellent interpersonal skills to interact with senior executives, stakeholders, and external partners.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.

• Bachelor's degree in business administration, Management, Communications, or a related field.
• More than 5 years of experience as an Executive Assistant or Personal Assistant
• Experience in the IT industry or a fast-paced corporate environment is advantageous.
• Familiarity with corporate governance, board management, and executive reporting.