Executive PA

SUMMARY:
Our client is looking for an Executive Assistant / PA to join their friendly team in Umhlanga.
The individual must meet the minimum requirements and have experience in carrying out the job functions as detailed (but not limited to).

POSITION INFO:
Minimum Requirements:

• 6-8 years of experience with a minimum of 3 years in an Executive Assistant role supporting senior leaders.
• Must be fluent in reading and writing IsiZulu and English
• Experience using Travel & Expense software i.e., Concur.
• Highly proficient managing senior level s Outlook calendars.
• Advanced skills in Microsoft Suite to include Word, Excel, Outlook and PowerPoint.
• Ability to maintain confidentiality.
• Excellent organizational and time management skills.
• Strong interpersonal and verbal and written communication skills.
• Highly organized and ability to oversee multiple projects at once.
• Works with a sense of urgency, thoroughness, while maintaining composure.
• Must be able to travel as and when required

• Personal Assistant to Business Development Director 
• Administrator for the Strategy and Business Development department as well as the head office located in Durban
• Making travel arrangements
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Handling memos, reports, invoices and related documents, including sensitive information. 
• Office duties, such as sourcing supplies and handling the filing system
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Create and maintain spreadsheets for leadership (KPI s; goals; budgets).
• Prepare conference rooms for in-person meetings - includes technology set-up and clean-up of conference rooms.
• Assist with compiling of information and preparing spreadsheets.
• Assist with PowerPoint slides for various topics and events