Executive PA

SUMMARY:
My client based in Johannesburg is urgently looking for an Executive PA

POSITION INFO:
Personal Assistant to CEO

• Managing diary
• Managing emails
• Setting up appointments
• Travel arrangements
• Taking dictation
• Running and organising of daily life
• Taking Minutes of  meetings
• Attending Marketing meetings (every Wednesday at 9:30am) on zoom and taking minutes and sending out minutes of marketing meetings to all involved as well as sharing creative ideas for new campaigns etc.
• Arranging and co-ordinating of events (April – June – 5 regions – travel may be required
• Viewing venues in Joburg
• Sourcing venues in other regions
• Arranging décor for all regions, photographers, catering
• Arranging and co-ordinating of National Franchisee Meetings (One may be in person which happens in February and rest of the year on zoom and one before each awards)
• Arranging and co-ordinating of Convention (November – travel may be required)
• Arranging and sending birthday gifts for Franchisee Principals
• Sending newsclips weekly to Office Managers and Principals
• Handling general enquiries from clients and network
• Social media Postings i.e. Facebook, twitter, linkedin, Instagram
• Blog articles to read and forwarding them onto Prop data to upload to blog
• Flight bookings for Head office team members when they travel and their car rentals
• Backup to team when is needed

• MS Office and English proficiency
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Ability to work and get the job done without being micro managed