Executive PA

Recruiter:

Swift Human Resources

Job Ref:

CEN000037/LK

Date posted:

Thursday, December 8, 2022

Location:

Johannesburg, South Africa

Salary:

Annually

SUMMARY:
Provide secretarial and administrative tasks for EXCO, work closely in providing administrative support on a one-on-one basis.

JOB DESCRIPTION:

Minimum Education

Matric (Grade 12)

Additional Qualifications

Secretarial diploma

Minimum Work Experience

At least three (3) years` experience of working as Personal assistant to senior management or administrative role.

Responsibilities:

Receive visitors and welcome them accordingly.
Manage queries/complaints where necessary efficiently.
Take a lead role in achieving effective communication within team and stakeholders.
Collect, prepare data and compile relevant monthly reports for submission as and when required.
Perform all general office administration for this office, including but not limited to filing, photocopying, faxing, preparation of letters, presentations, agendas, minutes.
Use discretion on which matters to delegate and refer to the correct people without necessarily waiting for EXCO`s instruction.
Deal with Ad hoc personal duties when required.
Type documents such as memos, letters, reports, presentations etc. and ensure confidentiality.
Control and monitor the sorting and distribution of all mail, faxes, memos and all correspondence relevant to the office of EXCO.
Co-ordinate with the other staff members their activities as per the request of EXCO.
Organise, plan and co-ordinate internal/external meetings and events, as requested.
Effectively control access to EXCO to maximize productivity and meet deadlines. Ensure superfluous workflow is controlled at all times.
Organize travel and hotel bookings.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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