Executive Personal Assistant

SUMMARY:
Our client is seeking an Executive Personal Assistant who will be responsible for providing high-lev

POSITION INFO:

Our client is seeking an Executive Personal Assistant who will be responsible for providing high-level administrative support to the CEO and other Executive Committee members. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

• Sustain a daily calendar of meetings and events.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

• Arrange travel and accommodation for executives.

• Prepare expense reports.

• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.

• Manage the Executive's contacts.

• Assist in preparing and managing presentations and decks.

• Be responsive to emails/texts/phone calls, with contact outside normal business hours.

• Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.

• Use discretion, confidentiality, and good judgment to manage C-Level matters.

• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

• Complete ad hoc projects as assigned – such as personal events and/or family needs.

• Organize complex calendars and schedules, resolving any scheduling issues.

Skills:

• Excellent communication and time management skills; proven ability to meet deadlines,

• Ability to function well in a high-paced environment; performs additional duties as assigned by executives,

• Accuracy,

• Professional approach,

• Excellent Administration,

• Be a hardworking, driven, initiative-taking, ambitious person who will be able to work independently and accurately,

• Excellent oral and written communication skills,

• People centric,

• Flexibility,

• Excellent organizational skills,

• Diligence,

• Self-driven,

• Good communicator,

• Good people skills,

• Assertive nature,

• Logical thinker,

• Elevated levels of initiative,

• Work independently, with a high degree of responsibility,

• Work well under pressure and adhere to deadlines,

• Critical thinking skills,

• Good planning,

• Organizational, analytical, and decision-making skills,

• Confidentiality

Qualifications:

• Degree in Public Relations or similar.

• 5-8 years experience.

• Experience as a Personal Assistant and Public relations officer.

• MS Excel (Expert).

• MS Word (Expert).

• MS PowerPoint(Expert).

• English speaking.