Executive Personal Assistant

Recruiter:

Staff Solutions Recruitment

Job Ref:

E.L002329/BG

Date posted:

Friday, September 20, 2024

Location:

Durban, South Africa

Salary:

Negotiable Monthly

SUMMARY:
Opportunity Available!! Our leading client in the Automotive Sector is looking to employ an Executive Personal Assistant to join their team in Durban.

POSITION INFO:
Job Description:

Administration to Executives:

Attend to routine administrative/PA duties ensuring the daily operation of the Directors office.
Co-ordinate special projects as allocated by the Executive team.
Communicate with stakeholder (both internal and external) to achieve the aim of projects
Monitor progress of projects allocated to staff by the Exec team.
Consolidate information from across the company as well as within the group of companies to prepare report on progress, implemented actions and challenges.
Office management – Filing, stationery, etc
CIPC returns and administration
Maintaining company statutory records
Management of executive facilities

High- Level Reporting and Presentations

Prepare, co-ordinate and manage all executive presentations
Structure, research, design, formulation and production of company presentations including update and variability, relative to target audience.
Co-ordinate and update Presentation for the annual budget presentation to the Board for approval of the budget.
Board, executive reports and minute-taking
Sustainability, CO2, CEO and COO reports.

Travel Management

Attend to travel arrangements, car hire and accommodation for the company across three sites.
Handling of travel advances and the reconciliation thereof.
Raising of orders up to the receipt of payment

Job Requirements:

Minimum matric with a bachelor level pass
Business or administration qualifications or similar are required
7 experience in senior PA position or office administration positions
Experience with high-level reports
Experience in operations and executive support
Project management experience
Event-related experience
Travel management experience

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