Executive Personal Assistant

SUMMARY:
We are looking for a strong Executive Assistant to the CEO of a company within the Information Technology industry based in Centurion.
The successful candidate should have a strong personality and be able to deal with a variety of different types of personalities and be able to work under pressure.

POSITION INFO:
Requirements:

• Grade 12
• Tertiary qualification will be beneficial but not essential
• 3+ years experience in an Executive Assistant role
• Computer literate 
• Strong administrative skills
• Excellent communication skills 
• Strong personality 
• Valid drivers license and own reliable transport 

• General Personal Assistant Duties
• Updating and organising files
• Using discretion when answering calls
• Booking boardrooms
• Efficiently manage diary, including scheduling appointments, coordinating meetings, and adjusting the schedule as needed
• Preparing and completing documents, ensuring accuracy and timelines
• Scheduling/attending meetings, providing necessary assistance and acting as a liaison as required
• Update all administration spreadsheets accordingly (Google Docs / Google Sheets)
• Copying, scanning and filing of documents
• Serving as the primary point of contact, handling communications and inquiries with discretion and professionalism.
• Overseeing the management of company policies and conducting asset tracking to ensure accurate records and compliance.
• Prepared and distributed agendas and minutes for meetings, ensuring accurate documentation
• Coordinated vehicle maintenance bookings, managed license renewals when needed