Executive Personal Assistant

SUMMARY:
Do you live in close proximity to the Waterfront in Cape Town and have a solid Personal Assistant employment background?
 
Our client requires an Executive Assistant for their small office assisting the MD and FD.  Essential to be highly organised, minimum 5 years’ experience with excellent administration, financial acumen and computer skills to assist this highly successful team.

The require a detailed orientated people's person, well spoken in both English and Afrikaans, accurate with figures with a positive and warm attitude for managing client liaisons.

POSITION INFO:
REQUIREMENTS:

• Matric, relevant tertiary qualification advantageous
• Minimum 5 years of experience as a Personal Assistant
• Excellent communication skills
• Maturity in handling situations confidentiality and professionally
• Strong computer and typing abilities
• Proactive, and taking initiative
• FIC knowledge and what is required to be FIC compliant as an accountable institution is a bonus
• Flexible, and adaptable to change
• Valid driver’s license and own transport
• Some financial exposure, advantageous

• Work with the MD and FD ensuring all meetings, events, cocktails that are hosted are managed, planned and arranged timeously
• Diary Management of MD and FD and screening of calls
• Ensuring that all necessary information and documentation required for daily diary activities are provided
• Scheduling appointments and meetings
• Able to follow up and ensure sub-contractors have submitted quotes and work is completed proficiently
• Extensive liaison with clients
• Manage, proofread and check standard contracts ensuring everything is fill in correctly
• Manage financial basic costings for sales of products assisting with profit calculations
• Typing up of quotes, contracts and confidential documents
• Answering incoming calls and attending to enquiries
• Dealing with email correspondence and phone calls on behalf of the Directors
• Coordinate travel and accommodation arrangements for business and personal travel
• Ordering of consumables and stationery
• Marketing and newsletters
• Coordinate courier services