Executive Personal Assistant

Recruiter:

Watershed Consulting

Job Ref:

1245

Date posted:

Tuesday, April 15, 2025

Location:

Kempton Park, South Africa

Salary:

30000

SUMMARY:
https://app.ismartrecruit.com/jobDescription?x=E7pd2F0ZXJzaGVkY29uc3VsdGluZy5jby56YV8xMjQ1X0VYRUNVVElWRVBMQUNFTUVOVA==Q9e

POSITION INFO:

Executive Personal Assistant
Location: Kempton Park, Gauteng
Salary: Negotiable

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support the Director and executive teams. This role is essential in ensuring the smooth operation of the Director’s daily activities, streamlining communication across teams, and managing key operational and administrative functions.

Key Responsibilities:

Efficient diary and calendar management (Outlook experience essential)

Scheduling and coordinating meetings and appointments

Managing all business travel arrangements: flights, hotels, car hire, valet parking, etc.

Organizing visas and visa invitation letters for international guests

Maintaining the Managing Director’s (MD’s) travel log and planner

Reconciling monthly expense reports

Fielding calls and messages on behalf of the MD

Coordinating business lunches, including catering and refreshments

Managing boardroom bookings and setup

Overseeing cleaning services and associated contracts (office, windows)

Managing gardening and landscaping contracts

Conducting research for special projects as assigned by the MD

Organizing corporate events, staff functions, and assisting with exhibitions (attendance may be required)

Taking and transcribing minutes from management meetings

Managing personal and professional purchases for the MD

Processing expense claims and reimbursements

Booking and organizing medical and dental appointments

Performing various ad hoc administrative tasks as needed

Requirements & Competencies:

Proven experience as a Personal or Executive Assistant in a fast-paced, high-level environment

Strong work ethic and ability to work under pressure

Self-motivated, with the ability to work independently and take initiative

Excellent verbal and written communication skills

Effective problem-solving abilities and a proactive approach

Willingness to work flexible or extended hours when needed

High level of confidentiality and discretion

Professional demeanor and strong interpersonal skills

Meticulous attention to detail and accuracy in work

Strong time management, organizational and prioritization skills

Curious, adaptable, and solution-oriented mindset

Ability to multitask and manage multiple priorities seamlessly

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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