Executive Personal Assistant

Purpose of the Job:               

The individual will be responsible for providing Executive and Administrative support to the Managing Director

Main Functions:                     

• Screening of calls and determine according to best judgement how callers can best be assisted
• Diary management, co-ordinating internal and external meetings
• Dealing with and following up on enquiries in the absence of Executives, with the ability to action time sensitive tasks
• Client liaison and follow ups
• Organise all travel arrangements both local and international if and when necessary
• Organising, planning and co-ordinating national conferences and group meetings 
• Accurate typing, editing, creating and finalising of documents within Planet Fitness Format, with the ability to demonstrate intermediate and or advance ability on excel.
• Assisting with formatting, editing and typing of documents including proposals and reports in Word / Excel and PowerPoint
• General organising and administrative support as required
• Record minutes of meetings and action accordingly
• Represent and action a professional manner for the office of the Managing Director at all times

Requirements:                

Qualifications and Experience

• Matriculation certificate (Grade 12)
• Highly skilled and proficient in MS Office (Word, Excel, PowerPoint and Outlook)
• Minimum of 8 years in a Secretarial/Personal Assistant role or with relevant hands-on experience.
• 5+ years’ experience as an Executive PA within a high-level environment
• Ability to work on various Projects and multi-task and meet the required deadlines
• Ability to prioritise work according to urgency and importance

Critical Technical Skills or Competencies

• Administration would be required to be on point and accurate
• Ability to demonstrate a high level of confidentiality
• Must be proficient on Outlook, Excel, PowerPoint and Word and must be comfortable typing documents and reports
• Previous experience with the preparation of proposals and formatting of documents would be advantageous
• Ability to prioritise work according to urgency and importance
• Able to track sudden changes in order to ensure all tasks are met.
• Must be able to work independently and take ownership of all required responsibilities
• Strong ability to prioritise
• Previously dealt with Director’s and managed their Office / Personal diaries.
• Excellent telephone manners
• Ability to deal effectively with individuals at all levels, including Members, Senior Management and Directors
• High level of confidentiality
• Excellent organisation and administration skills

Critical Interpersonal or Interactive skills

• Professional and diplomatic
• Able to work under pressure and meet deadlines
• Must be able to multitask and cope with requests from a team perspective
• Must be able to work independently and take ownership of responsibilities
• Professional and diplomatic
• Self-motivated
• Methodical and attention to detail
• Strong communication (verbal and written)

**If you are an employee of Planet Fitness, please ensure that you follow the internal application process.

**If you have not heard from Planet Fitness within 14 days, your ap