Executive Personal Assistant

Recruiter:

Staff Solutions Recruitment

Job Ref:

E.L000735/BG

Date posted:

Wednesday, September 28, 2022

Location:

Durban, South Africa

Salary:

Negotiable

SUMMARY:
Opportunity Available!! Our well known client in the Automotive Sector is looking to employ an Executive Personal Assistant to join their dynamic team in Durban.

JOB DESCRIPTION:

Job Description:

Attend to routine administrative/PA duties ensuring the daily operation of the Directors office. Follow up on various projects / actions as per director’s requirements.
Ordering of foreign currencies, travellers’ cheques, booking meetings, receiving executive visitors.
Attend to travel arrangements, car hire and accommodation for the company across three sites. Ordering of foreign currencies, travellers cheques etc. for international travel
Timeous update and distribution of visit schedules
Set-up, arrangement, co-ordination of high profile visits with MD, including company presentation, agenda, set-up, welcome boards, arranging and purchase of gifts, visit photographs, dinner arrangements etc.
Formulation and assembly of presentations to completion for MD and Executive in terms of specific requirements.
Management of internal and external mail
Sourcing and ordering stationery, furniture, and copy paper for Finance department and Executive members.
The handling of travel advances and the reconciliation thereof.
Help compile the budget for the Finance Department and maintain monthly controls on spend against budget.
Liaise with legal counsel, banks, insurance brokers, CIPC and suppliers
All correspondence to cell phone companies, change of contracts, new contracts, cancellation of contracts.
To organise Finance archives and cleaning out of archives on a yearly basis.
To keep the Finance archives up to date.
Complete and manage on a day to day basis Company returns to the Companies and Intellectual Properties Commission
Maintain the Company general registers of contracts. File when new contracts/agreements are received or updated.
Payment of Annual Returns for all companies on CIPC.
Ongoing maintenance of Company statutory records, i.e. guard books and writing of resolutions and minutes.
Correspond with and keep the Company’s FICA status with the banks. Liaise with all banks with regards to facility letters, signatories and daily queries.
The continuously update the phone list, speed dial list and send out monthly telephone reports
Maintain and keep up to date the limits of authority for the order workflow.
Ensure timeous completion of exec and board packs.
Prepare presentations for Board / shareholder meetings
Take minutes at department meetings
Update of MD’s monthly expense submissions including Quarterly submission of expenses to Metair.
Organize and maintain MD’s Strong room/day to day filing and archives including cleaning out of archives on a yearly basis – shredding of documents.
Arrange Courier of Executive documents
Raise orders on JDE when required in line with duties.
Management of Main Boardroom – overhead projector and network check.

Job Requirements:

Matric (bachelor’s pass). Further qualifications in administration or similar.
5-7 years’ experience in senior PA position or office administration position.
Strong Computer literacy skills in Microsoft Office – Powerpoint, Excel, Word, Internet Search Engines
Proficient in report generation and presentations

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Business Development Executive – Personal Insurance | Kloof
Location: Durban
Salary: R360 000 Per Annum
Join as a Dynamic Business Development executive and Lead the Growth of personal Insurance Solutions!
31 days ago

Personal Assistant to Chairman / office Manager /PA
Location: Durban
Salary: 350000 Annually
To provide high level confidential support to the Chairman by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.
15 days ago

Executive Assistant
Location: Durban
Salary: Annual salary,Provident fund,Medical aid Allowance
personal assistant
78 days ago

Business Development Executive
Location: Durban
Salary: 35000 Monthly
We are looking for experienced sales executives that come from the Clearing and Forwarding industry. A well-known logistics company offering multi-model solutions has an opportunity for a Business Development executive to join their team in Durban!
13 days ago

Experienced VW New Vehicle Sales Executive
Location: Durban
Salary:
INTRODUCTION:Please kindly take the time to read the job specification before applying. Our client, an established and very busy dealership in Durban is seeking to employ a NEW VEHICLE SALES executive that consistently sells 7+ units per month, over the last 12months. The Sales executive must be self-motivated, friendly, and hardworking. The Sales executive that doesn’t depend on ...
23 days ago

Executive Financial Specialist
Location: Durban
Salary:
Our highly reputable client in the property development industry is seeking a dynamic and highly experienced executive Financial assistant, who must be a qualified CA, to join their team in Durban.
50 days ago

Payroll Manager
Location: Pinetown
Salary: R1.250 million per annum (neg)
Our client, a favourite in their industry, currently seeks your remuneration and benefits experience to develop and execute functional payroll strategies, ensuring robust governance practices, and maintaining strict compliance with relevant regulations. You will lead the overall compliance and control strategy for payroll in partnership with the Remuneration & Benefits executive. This function wil...
21 days ago

Account Manager - Durban
Location: Durban
Salary: R720000 - R920000
Account Manager - Durban
90 days ago

Shipping Marketing Assistant | PA to Managing Director
Location: Durban
Salary: Monthly
#SHIFTINTOHIGHCAREER by joining a leader in the Maritime Industry that requires the services of an Internal Marketing assistant and personal assistant to MD
15 days ago

Para Planner
Location: Hillcrest
Salary: Monthly
Leading "financial services and investments company" requires a Para Planner for the Westville Branch. This position is office based and you will be required to start in Jan / Feb 2025.
25 days ago

Executive Personal Assistant

Similar jobs you might be interested in:

Create a free job alert for Executive Personal Assistant in Durban

Jobseekers

Recruiter

General