Executive Secretary / PA

Our multi national client based in Uitenhage is looking to employ an experienced Executive Secretary / PA.

A awesome opportunity exists for a suitably qualified candidate.

Education and Experience:

• Relevant 3 year tertiary qualification in Business Administration and competencies will be considered.
• German language proficiency
• Sound office or business administration experience, of at least three years’ experience
• Excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills

Job Description and Responsibilities:

• Responsible for providing an extremely high level of professional administration services to the Director’s office
• Coordinating the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessary
• Responding to routine correspondence within limits of authority
• Screening all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinates
• Screening all visitors to the office of the Director
• Ensuring the smooth running of the office in the Director’s absence by either handling or delegating important matters
• Interpreting and implementing the Director’s instructions and administrative requirements
• Preparing professional, accurate, and high quality electronic presentations and documentation
• Arranging and coordinating meetings / workshops with employees and external delegates
• Making local and international travel reservations and itinerary bookings, including arranging appointments
• Preparing and process local and overseas travel expense claims
• Keeping a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports
• Coordinating the Management update for the Division
• Providing administrative support on special projects
• Raising divisional orders for monthly invoices

Skills, Attributes & Other requirements:

• Have well-developed communication skills, both written and oral, with an excellent command of the English language.
• Have good interpersonal skills
• Have the ability to perform effectively under pressure
• Have the ability to work on own, display initiative and take accountability for own actions
• Present with a professional demeanor, be diplomatic and display an appropriate understanding of cultural diversity
• Be flexible to work outside of normal office hours when required
• Have an excellent attendance record
• Display good organizing and planning skills, with strong attention to detail
• Be able to maintain confidentiality and integrity

Please consider you application unsuccessful if you have not heard back from us within 2 weeks.