Export Coordinator

SUMMARY:

A well-established manufacturer of agrochemicals is seeking the above to ensure the swift export of products in compliance with all regulatory, transport and financial requirements.

POSITION INFO:

Minimum requirements for the role:

• Must have a Diploma in Logistics, Procurement, Operations and/or Supply Chain
• Minimum 3 years’ Exports experience will be required
• Experience in the agricultural chemical industry is advantageous
• Excellent communication (verbal and written), organizational skills and customer interaction abilities are essential
• Must be computer literate in MS Office with working knowledge of Syspro
• Must have a valid driver’s license, have own reliable transport and be medically fit to drive to different warehouses

• Developing and processing pro-forma invoices as well as order requests.
• Generating stock and non-stock purchase orders.
• Liaising with internal and external suppliers regarding stock availability and lead times.
• Preparing stock production requisitions.
• Expediting of production orders.
• Communicating with all stakeholders on status of orders.
• Preparing reports on sales, production, and shipments.
• Requesting transport quotes and arranging insurance cover.
• Liaising with clearing and freight forwarders with regards to freight rates, bookings, stock collection and tracking.
• Understanding of Foreign Exchange Contracts (FEC) and requesting purchasing thereof.
• Preparing and finalizing all relevant export documentation in compliance with SARS regulations.
• Organizing logistics and pallet planning for all modes of transport (land, air, sea).
• Overseeing the planning and packing of containers.
• Reviewing and updating all allocated export procedures.
• Staying up to date with legal and regulatory issues relating to Exports.
• Maintaining internal controls and ensuring compliance thereof.
• Understanding and appreciating the importance of customer satisfaction and responding to this accordingly.
• Possessing the ability to solve problems systematically.
• Complying with all safety regulations as per company policy in areas of responsibility.
• Compiling and preparing Standard Operating Procedures (SOP’s) for Management review.
• Adhering to all internal control policies as directed by Management.
• Undertaking any legal ad hoc tasks for which the incumbent is competent as directed by Management.
• Conducting monthly stock takes and reconciliations.
• Investigating customer complaints.