FRONT LINE COORDINATOR / ADMINISTRATOR (2 Month Contract)

Headhunters is seeking a Front Office Coordinator with a passion for people, service delivery, and teamwork.

Are you achievement-oriented and hungry to learn?

Do you get a thrill out of delivering stellar service in administration excellence and customer service thereby multi-tasking in a fast-paced environment?

If so, you’re exactly the right type of person to find success at Headhunters Recruitment.

We welcome applications, with strong administration and customer service experience, who pay excellent attention to detail and quality in documentation. We value excellent communication skills and the confidence to liaise with people at all levels.

In return, we offer a stimulating and fast-paced working environment. Professional development, and recognition for your achievements are further benefits of a career at Headhunters Recruitment.

Requirements:

• +1-2 yrs in-depth Administration experience
• Customer service experience
• Strong Computer literate (MS Office)
• Excellent typing skills
• Switchboard operating experience
• Excellent English writing ability

Duties/Responsibilities

• Screening of all incoming calls
• Accurate message taking
• Typing of CV’s
• Quality checks of CV’s prior to submission to Consultant
• Reference and verification checks
• Filing
• Scheduling of interviews on behalf of Consultants
• Managing the Consultant’s diaries
• Providing general administrative support where needed
• Performing routine clerical duties including the processing of mail, filing, photocopying, faxing, data entry, scheduling of meetings related to recruitment procedures.
• Providing horizontal administrative support to all Senior Recruiters as and when required
• Performing any other supporting tasks assigned by the Manager
• Candidate management
• Preparation for interviews such as: receive and screen resumes, manage diary and meeting room availability, candidate management upon arrival in terms of capturing their information, taking their photograph, ensuring their signature of documentation required, and introduction to respective Consultant.
• Input applicant’s information into database
• SMS / Email notifications of application status
• Daily Birthday SMS’s to candidates
• Website monitoring to ensure accuracy is ensured against available Orders

Personal Attributes

• Passion for Service
• Attention to detail
• Passion for Quality
• Dynamic and tenacious
• Able to work under pressure
• Able to use own initiative
• Able to multi-task
• Problem-solving skills
• Dynamic
• Flexible
• Excellent time keeping
• Strong communication skills
• Excellent telephonic etiquette