Facilities Coordinator (Fixed Term)

SUMMARY:
Job Title:  Facilities Coordinator (Fixed-Term)
Location:  Pretoria CBD

Our client in the Property Management industry, is looking for a Facilities Coordinator to join their team in Pretoria CBD.

This position will be a Fixed Term Contract.

Duties & Responsibilities:

• Providing technical and financial management and expertise either directly or through the selection and management of outsourced service providers
• Maintenance services management; service delivery; reporting; risk management; soft and hard services management as well as health and safety management
• Responsible for the overall day-to-day service delivery of the facilities function
• Will oversee all activities in the building, making sure that health and safety standards are met and arrange repairs when needed
• The role will include but not limited to the gardens, perimeters, offices, lights, plumbing, painting, HVAC, furniture moves, office relocations, coordinating repairs, cleaning, maintenance, and renovations
• Supervising contractors and staff on site ensuring that all approved work is done safely and timeously

• Daily/ Weekly inspections are conducted, and deviations are reported and actioned timeously
• Ensures assigned equipment is in proper working order and available for use
• Maintains physical space, ensuring a safe, clean, and functional environment
• Receives, manages, and processes work order requests; ensures problems are resolved quickly
• Manages any outside contractors needed to resolve specialised problems
• Ensures the preventive maintenance schedules for buildings and equipment are actioned
• Ensures safety standards are followed throughout the facility
• Participates on emergency preparedness planning team
• Maintains inventory of supplies; reorders as needed
• Performs other related duties as assigned

• Visit tenants within the portfolio
• Establish and maintain mutually beneficial relationships with tenants
• Be available, by cell phone, after hours, in case of emergencies
• Be available to work on specified weekends and after hours
• Communicate with tenants to ensure day-to-day satisfaction

• Prepare and supply accurate daily/weekly/ monthly reports as required for the purposes of management reporting

• Ensures compliance with relevant Acts
• Proactively controls, manage, and govern the processes and systems within the area of accountability to ensure compliance and minimize the business risk
• Follow Safety Procedures and wear Protective Clothing when on Site

POSITION INFO:
Required qualification and working knowledge:
Relevant Facilities Coordination Experience