Farming Input Admin Co-ordinator - Potchefstroom and Bethlehem

Minimum qualifications and experience

• Ideal candidate must have a minimum tertiary qualification, Diploma/related in accounting. Demonstrated work experience of minimum 5 years.
• Experience and background in Procurement will be advantageous.

Duties & Responsibilities

• Co-ordination of admin inputs.
• Administration of SVA (Sourcing Vendor Award – aligns with non-Trade procurement Policy) managed on a system called Service Now (I.T ticketing platform) & PQ (Purchase Quote converted to Purchase Order) Approval process.
• Administration of Purchase Orders.
• Assisting with overall ad hoc administration.
• Liaising with Credit Function to match invoicing.
• Monitoring of Actual vs Budget Spend of approved SVA & PQ’s.
• Assisting with quotation processes.

Essential skills

• Know and apply fundamentals of accountancy, specifically to reconciliations.
• Must be able to work independently from home.
• Strong demonstrated experience in administration.
• Excellent attention to detail and high a degree of accuracy.
• Strong Excel proficiency.
• Excellent numerical reasoning and problem-solving skills.
• Ability to work under pressure while always maintaining attention to detail.
• Planning, organising and excellent time management skills.
• Critical thinker with emotional resilience to overcome obstacles.
• Positive attitude.
• Experience of working in a fast-paced environment.
• Computer Literacy (MS Excel, Word, Outlook).
• The ability to be proactive and work under pressure.
• Good interpersonal and organizing skills.
• Ability to work well within a team environment.
• Ability to work collaboratively at all levels within the business.
• Excellent written and verbal communication skills.
• Aptitude for continuous system enhancements and automation.

Core Competencies

• Customer focus: Strong external/internal customer orientation.
• Communication: Listens well and shares ideas and solutions.
• Teamwork: Seeks involvement and input from other people.
• Initiative: Proactive, drives processes and tasks to achieve results.
• Innovation: Comes up with resourceful ideas and solutions.
• Ownership & Accountability: Takes ownership of own decisions and actions – successes and mistakes.
• Management: Gives timely, constructive and specific feedback.
• Detail orientation: Organized, methodical, good attention to detail.

Desirable skills

• Knowledge of the grain industry.
• Farming background.
• ERP systems experience.