Finance & Office Assistant ·

Permanent position – Office based 100%

Level: Entry level

Location: Klapmuts, Stellenbosch

Finance & Office Assistant required to join the team of a natural skincare brand, in the finance department to assist the team in reaching monthly and weekly deadlines. Opportunity to grow in Finance department and gain functional experience.

ROLES AND RESPONSIBILITIES:

Payments:

• Receive Payment requests
• Requesting the approvals for the payment to be made from the authorised person.
• Manage online payment schedule ongoingly. – Send to FM daily COB.
• Take ownership of obtaining Supplier statements before the 3rd of each month for all suppliers.
• Loading new recipients on the online banking platform for review and approval.
• Preparing payment batches in line with company policies and standard procedures on Fridays.
• Loading and submitting payment batches on the online banking platform on Fridays before
• Providing Proof of payments to payment requesting individuals.

Purchases (Non-stock related):

• Source (3 quotes) and make ad hock online purchases for: Staff welfare items; Operational items outside of stock purchases; Stationary; Sales and marketing items; Electricity.
• Following up on recon items like credit notes and supplier statements.
• Petty cash management.

Processing:

• Loading Purchase Orders for non-stock related items / expenses.
• Capturing non-stock related invoices in creditors on ERP and submitting journals for review.

Finance:

• Maintain financial policies throughout the company.
• Suggesting improvements in accuracy, efficiency, and reducing costs.

Admin:

• Electronic filing - Matching Goods received notes with Supplier invoices and filing electronically.
• Maintains consumables list for the office, warehousing, and manufacturing areas.
• Stationary Management.
• Office equipment and Supplies management (Printers, etc).
• Answer incoming telephone calls to office building.
• Managing Office Supplies (access control).
• Ensure all breakages are reported and replaced.
• Social committee arrangements.

ESSENTIAL REQUIREMENTS:

• South African National Senior Certificate (Matric) with meeting minimum requirements for a bachelor’s degree.
• Great knowledge of Excel and Excel functions.
• Incredible attention to detail and ability to catch errors.
• Self-starter, self-motivator with great initiative.
• Great organizational skills.
• Amazing time management skills.
• Ability to follow company policies.
• Ability to work independently and on a team.

The closing date for this position: 10th August 2022. Please note if you have not heard from us in 2 weeks from application, please consider yourself unsuccessful - please do continue to follow us online and apply for suitable roles.