Finance / Cashbook / Admin Coordinator

Recruiter:

Time Personnel

Job Ref:

CPT004355/Jol

Date posted:

Monday, March 31, 2025

Location:

Athlone, South Africa

SUMMARY:
Are you an all-rounder with strong cashbook processing experience who can take on the responsibility of handling six large cashbook accounts while seeing to fundraising and other administrative duties?

Our national client is looking for a team-player who is not scared to get their hands dirty. They will be working from the office in Athlone, taking care of bi-monthly cashbook processing, offering administrative support in fundraising initiatives, receiving donations and more.

Prior experience working at an NGO will be beneficial.

POSITION INFO:
REQUIREMENTS

Grade 12 with an administration, finance or office management related qualification
Five years general administration and bookkeeping experience
Computer literate in MS Office
Salesforce or other database systems (CRM) experience
Excellent verbal and written communication skills in English are essential
Good with figures and a basic understanding of accounting, financial management and reporting
A valid South African driver’s license is essential
Team player who also works well independently and takes initiative

DUTIES

Financial Duties:

Receive all cash donations, issue receipts, and maintain petty cash
Prepare six petty cashbooks, bi-monthly
Acquire the necessary quotes and documents for new supplier take on
Distribute and record the donated funds to assigned persons

Administrative Duties:

Collate documentation and update Salesforce database
Check daily all incoming e-mails, to distribute as necessary and take action on those responsible for
Take minutes of staff meetings, maintain the staff files and register
Calculate monthly savings on donations received and submit to Regional Manager
Carry out stock control once a month and update inventory accordingly
Ensure electronic equipment is in working condition (telephones, printer etc)
Assist with stock control once a month and keep a clean audit
Manage donation receipts and charity sales and upload to Salesforce
Order office supplies, manage stock and co-ordinate inventories
Manage the asset register for yearly submission to Head Office

Support Programs, Marketing and Awareness Events:

Assist with support programs, fundraising and awareness events
Update donators contact information on Salesforce
Order and upkeep the regional merchandise inventory

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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