Finance Officer (JB1815)

Finance Officer (JB1815)

Midrand, Johannesburg

R33 – 37 000 per month, CTC (Negotiable)

Duration: Permanent

Overview

As the Finance Officer for this NGO, you will require a minimum of 2 – 4 years’ experience in Project Accounting, Financial Accounting and ideally, previous experience within a non-governmental organization.  You will be responsible for assisting Financial and Administrative Support, Budget Management, Reconciliations, Tax Returns, Payment Processing, Accounting System Management, Fixed Assets, Inventory, and Payroll Administration.

You should be very comfortable with working independently from home, be disciplined, detail orientated, organized and easily adaptable to fit into the originations financial cycle. 

Note: This is a hybrid role with Finance staff currently working from the office one day per week, it is envisioned that this will be extended to 2 – 3 days per week within the next year.

Minimum Requirements:

• Suitably qualified, ideally with a bachelor’s degree
• Pastel
• Microsoft Office with advanced Excel
• Project Accounting
• Project Management
• Financial Management
• Analytical Capability
• Detail orientated

Duties and Responsibilities:

• Payroll Administration
• Processes monthly payroll schedule for salary payment, maintains payroll information and personnel records as required for financial reporting in accordance with relevant legislation
• Inventory, Fixed Assets and Accounting Systems Management
• Labels new fixed assets and any existing assets that have lost their bar codes
• Maintains records of consultants and supplier’s contracts
• Captures grant budgets and project partner expenditure on the Pastel Evolution Accounting system
• Completes requisition for any low stock items for re-ordering
• Carries out inventory management in alignment to the approved budget
• Cash Movement and Payment Processing
• Captures banking details of service providers on the Pastel Evolution Accounting system and FNB Online
• Assists the Financial Accountant to process payments on FNB Online and preparation of payment requisitions for authorization and release by the CFO
• Captures payments and deposits to the trust bank accounts on the system and balance cash book for the trust account via Pastel Evolution Accounting system
• Allocates the general ledger of all captured trust account transactions on a weekly basis
• Prepares bank reconciliations statements and reconciles the cash book
• Loads all suppliers to be paid and creditor payments on the Bank’s system
• Checks the reconciliation of all credit cards.
• Prepares and reconciles cash books with bank statements
• Tax Returns
• Checks and verifies that tax return calculations are correct before capturing on the Pastel Evolution Accounting system
• Follows up on outstanding tax returns
• Completes and submits all monthly schedules of outstanding tax returns
• Calculates and ensures submission of the report on penalties and outstanding tax returns
• Invoicing, Payments, Creditors and Debtors Reconciliations
• Prepares debtors’ and creditors reconciliation and clears reconciliations on a monthly basis
• Reviews supporting schedule which indicates that payments by debtors are received weekly
• Processes payments within the allocated time frame
• Processes all refunds, debit and credit notes within the allocated time frame
• Reconciles payments to schedule, capture on Pastel Evolution Accounting system and initiate payments
• Raises awareness of penalties on late payment of taxes and monitor payment therein
• Provides information on statistics, debtors, creditors and costs to relevant personnel on request
• Financial and Administrative Support
• Participates in the annual budgeting process for the unit by providing historical salary data and preparing salary schedules
• Participates in the monthly, quarterly and annual reporting process by preparing monthly management accounts, quarterly reports and annual reports and reconciliations to the GL.
• Verifies all invoices received for all expenses are correct and signed by the duly authorized signatories
• Maintains up-dated salary payment files after salary payments have been authorized
• Financial and Budget Management
• Assists by providing input pertaining to departmental budget and forecasts
• Assists the CFO and Manager: Accounting by ensuring that proper budget control and compliance against approved budget
• Assists the CFO in the budgetary requirements for the finance unit
• Assists in providing input to ensure financial and budget requirements are met
• Assists by applying appropriate financial controls to ensure expenditure levels are prudent, and wastage is limited
• Assists in identifying variances in budget, and submit reports with explanatory narrative
• Assists the CFO and Manager: Accounting in managing expenditure in line with approved parameters