Finance and Admin Manager

SUMMARY:

An innovative and fast-growing supplier of water treatment technology is seeking an experienced Finance and Administrative Manager to facilitate governance, compliance, finance and administrative activities of the business to meet strategic objectives and ensure sound internal control, by providing advice and support to relevant stakeholders within the business.

POSITION INFO:

Minimum requirements for the role:

• Must have an honour’s degree in Commerce, Economics, Business Strategy or similar
• Minimum 5 years’ management experience
• Knowledge of risk management concepts, frameworks and methodology is advantageous
• Must have knowledge of International Financial Reporting Standard for Small-and Medium-Sized Entities (IFRS for SMEs) and IFRS
• Knowledge of fraud prevention strategies is essential
• Must have knowledge of monitoring and evaluation concepts, frameworks and methodology as well as knowledge of Companies Act, Income Tax Act, Broad-Based Black Economic Empowerment (BBBEE) legislation, POPIA and other legislation and requirements.
• Reliable personal vehicle, which is properly maintained and insured to enable customer/supplier visits
• Ability to travel in Southern Africa, including surrounding countries and some international travel

• Engaging with end users and suppliers while representing the company in a professional and positive manner.
• Creating shareholder value through proper management of the Treasury function.
• Reconciling all bank accounts, accounts payable ledgers and general ledger accounts.
• Maintaining accounting controls by adhering to financial policies and procedures.
• Preparing monthly management accounts, including updating cashflow forecasts and other reports.
• Preparing VAT and income tax reconciliation.
• Preparing management accounts for quarterly reporting to the Board.
• Acting as the first point of contact for staff/directors/suppliers for finance queries and providing financial support to team members, ensuring that the policies and procedures are upheld.
• Assisting with year-end accounts preparation and any external review.
• Preparing budgets, amendments, and forecasts, working with the ED and other staff, and ensuring that budgetary implications are understood by the respective officers.
• Facilitating auditors in performing on-site visits.
• Assisting with quarterly shareholder reporting and management of investment cash flows.
• Reviewing and controlling all contracts relating to business activities.
• Effectively administering all legal contracts.
• Ensuring that the company adheres to all relevant regulations, codes, and standards as defined in the regulatory universe.
• Developing, implementing, monitoring, and maintaining processes aimed at detecting, preventing, and remediating non-compliance with regulations, standards, and codes as outlined in the regulatory universe.
• Reviewing and updating the compliance framework, policy, and procedures to define the compliance management process.
• Developing and maintaining an up-to-date compliance register, defining the company's compliance requirements and process owners.
• Conducting and updating supplier information and relevant background checks for all suppliers and debtors.
• Setting up new suppliers in the accounting system and banking systems.
• Supporting preparation of any mandatory administrative reporting for tax authorities and regulators.
• Preparing payroll processes in a timely and accurate manner, in close collaboration with the outsourced payroll administrator.
• Assisting the outsourced payroll administrator in managing all statutory deductions, EMP201s, and IRP5s.
• Managing staff leave tracking and as required, assisting in maintaining the office payroll records, and employee reimbursements/claims payments.
• Managing organizational insurance.
• Assisting with banking operations, including setting up accounts, updating mandates/signatories.
• Providing support for stock logistics and payments as required.
• Reviewing and updating the Enterprise Risk Framework every two years for approval.
• Overseeing the Enterprise Risk Management process for the organisation.
• Identifying and presenting emerging strategic risks for consideration by the ED/Exco/Board.
• Reporting on the strategic risk register to the Board and reporting relevant strategic risks to the Board together with the status of action plans applicable to those risks.
• Reviewing the summary operational risk report for completeness and confirming that the quality is appropriate for tabling before the Audit and Risk Committee. Reporting any slippage on plans or material changes in risk ratings.
• Drafting a report on combined assurance in the organisation and reviewing the report for accuracy and completeness. Presenting to Exco and ensuring that each relevant Executive is cognisant of reports/findings in their areas before tabling before the ARC and responding to queries raised.
• Assisting the ED in driving the development of Corporate Strategy and Annual Performance Plan.
• Reviewing the draft report on value creation as recommended by the King IV Code, ensuring alignment of all information both quantitative and qualitative.
• Receiving and reviewing information on Broad Based Black Economic Empowerment (B-BBEE) initiatives.
• Reviewing quarterly progress towards annual score and reviewing and recommending initiatives to improve the B-BBEE score.
• Conducting appraisals to measure performance against agreed objectives, consulting with employees on developmental goals, career paths, and short-term targets and standards.
• Monitoring the adequacy of current training interventions through the evaluation of competencies demonstrated in the workplace.
• Ensuring all Job Descriptions, Performance Agreements, and Performance Assessments for staff are compiled, completed, and finalized timeously.
• Planning for and managing all recruitment needs for the area of responsibility.
• Preparing performance reports and ensuring adequate substantiating evidence has been obtained.
• Identifying non-performance and developing solutions/interventions to improve performance.