Finance and Office Manager

SUMMARY:
Finance and Office Manager in Sandton

POSITION INFO:

KEY RESPONSIBILITIES
Your key areas of responsibility will include the overall Human Resource, Finance and General Office Management duties. These are outlined in more detail below; however, you may be asked to perform tasks which falls outside of the finite tasks stated below :

Office Management -

• Ensure the office space, including reception, shared areas, meeting rooms are clean, • presentable and well maintained at all times
• Ensure Document Management is compliant for ISO and PoPPI Act requirements
• Resolving staff queries and provide Management support to the Directors
• Liaising with Clients and Suppliers
• Liaising and reporting any building defects to the Property Landlord
• Management of office supplies, refreshments and company vehicles
• Management of all company Assets and the Asset Register
• Company Insurance, including the short-term and liability insurance
• Company and external parties cellphone, data and stipend management

Human Resource Management -

• Employee contract management including all related correspondence and leave management
• Company Policies
• Participate in Management Meetings
• Provide full payroll function on Sage HR; adding new employees, updating employee information and salary figures, loading bonuses’ and overtime, etc.
• Responsible for Sage Employee Self Service (ESS) Portal; adding new employees, processing leave applications, ensuring employee profiles are up-to-date.
• Updating Member Schedules for Medical aid, Retirement annuity and Benefits
• Processing Salaries on FNB Business Enterprise
• Bonus and Salary Increase Calculations and presentation to the Directors for final approval
• Ensuring all Employee records are up-to-date and filed in the respective folders
• Scheduling and preparing KPI meetings
• Generating monthly EMP201 reports
• Preparing monthly payroll reports
• Responsible for submitting year-end income tax report for all employees
• Resolving Employee queries
• Liaising with company benefit suppliers: Discovery Health, Discovery Life, Momentum and Financial Advisors
• Ensure that all Department of Labour compliance requirements are adhered to and submitted timeously
• Overall management of the Key Performance Indicators (KPI) and Key Performance
• Area (KPA) processes are2
• Liaise with the company appointed Labour Lawyers, Attorneys, etc.
• Manage all Non-Disclosure Agreements (NDAs) entered into by the company and external parties
• Manage all company legal agreements
• Act as a Commissioner of Oaths for all company tenders or as and when required (the candidate can apply for this if not already a Commissioner)

Finance Management

• Preparing Invoices and Quotations Manually or on Sage One
• Tracking of all Forex payments and / or receipts
• Tracking of Invoices and Payments
• Liaise with clients for overdue payments
• VAT Recon: Capturing and ensuring VAT data is correct
• Management of costs for consumables and services
• Ensuring all Supplier payments are processed timeously
• Petty cash and E-wallet management
• Loading payments and suppliers on the bank for authorisation
• Reconciliation of supplier accounts
• Responsible for Bank Statement recons
• Liaise with the external accounting firm and auditors on a monthly basis to ensure the successful management of all management accounts.
• Processing of client statements
• Financial income projections to be presented to the Directors and
• Management team on a monthly basis

General:

• Present the brand whenever you are engaging with clients or potential clients
• Adhere to company policies, processes and procedures at all times
• Ensure confidentially at all times
• Be proactive in the delivery of all job outputs
• Be a team player

Position is based in Sandton