Financial and Purchasing Clerk

SUMMARY:
URGENT VACANCY

Are you detail-oriented and passionate about ensuring financial accuracy? Our client in the recycling industry is looking for a motivated individual to join their team in Port Elizabeth.

POSITION INFO:
What You’ll Do:
Financial Transactions:

• Ensure Accuracy: Manage financial transactions and reporting with precision.
• Record Keeping: Log transaction details—date, amount, and purpose—using accounting software or paper systems.
• Payment Processing: Prepare checks for creditors based on their requests and make timely payments to maintain strong relationships.
• Account Management: Review account statements and follow up on delinquent accounts to collect payments efficiently.
• Invoice Verification: Process and verify invoices from suppliers against purchase orders and delivery receipts, ensuring all calculations are correct and goods/services received.
• Data Entry: Input invoice details into the accounting system or ERP software accurately.
• Online Banking: Load authorized payments onto the online banking platform seamlessly.
• Support Audits: Assist auditors with inquiries and handle various administrative tasks as needed.

• Policy Adherence: Ensure compliance with company rules and regulations, particularly those outlined in the disciplinary policy.
• Health & Safety: Uphold all health and safety practices as defined during training sessions.
• Procurement Management: Complete procurement tasks from the Plant’s departments, meeting time, quantity, quality, and cost requirements to prevent delays in business activities.
• Cost Reduction: Implement planning and negotiation strategies to reduce procurement costs.
• Document Management: Maintain and organize procurement and relevant documents regularly.
• Negotiation Skills: Negotiate for the best cost and delivery times for suitable products.
• Invoice Processing: Ensure approved invoices, along with supporting documentation, are sent to finance for payment, including:
  • Invoices signed and dated by the department manager and receiving clerk.
  • Relevant GRNs (Goods Receipt Notes) when applicable.
  • Supporting purchase orders that agree with the invoice.
• Timely Submission: Submit all invoices and documentation to the bookkeeper and cost accountant by the 15th of each month for processing.

• Education: Completed Grade 12 (Matric) with further education in finance or procurement.
• Experience: 3-5 years in accounts payable and receivable, as well as purchasing.
• Software Knowledge: Familiarity with SAP and EMA systems; proficiency in Microsoft Office and purchasing software.
• Communication: Excellent written and verbal communication skills.
• Critical Thinking: Strong negotiation and critical thinking abilities.
• Organizational Skills: Exceptional planning and organizational skills.
• Independence: Ability to work independently and proactively.

• Team player with a strong work ethic.
• Accuracy and attention to detail.
• Highly organized and proactive.
• Flexible and adaptable.