Foreign Creditors Clerk

Recruiter:

Believe Resourcing (Pty) Ltd

Job Ref:

3212880646

Date posted:

Wednesday, February 23, 2022

Location:

Johannesburg, South Africa

SUMMARY:
-

JOB DESCRIPTION:

The successful candidate will be responsible for, but not limited to, the following duties:

1. Supplier invoice processing and payments

Thorough review of payment requests on Payment Authorisation System
Thorough review/checking and clearing of payment requests on payment email box
Ensure that all information on invoices are in order per requirement of relevant entity, this includes line item totals, tax calculations, address information etc.
Escalate cost fluctuation to the various payment requestors for clarity.
Verify expense claims against supporting documentation, check that it’s been correctly authorised before payment
Ensure that agreements are in place where necessary before payments are processed
Compile payment packs with all supporting documentation and save in relevant payment folder
Accurately prepare journals and send to accountant for approval and processing
Accurately load beneficiaries and payments on the banking platform and save payment instruction with payment pack
Where possible, arrange payment of invoices in base currency not Foreign currency (mitigate Forex losses)
After payments are released by manager, send out POP to suppliers
Confirm payment to relevant teams
Update Payment Authorisation System once payment has been successfully released
Follow up on rejected payments to ensure that it is successfully reprocessed
Ensure final invoice is received if payment was made on pro forma
Stamping and Filing of weekly payments

2. Vendor Maintenance

Ensure that Vendors are matched in the financial system when making payment
- Creation of new vendors upon receipt of relevant documentation and approval
- Ensure relevant vendor agreements are in place and systematic filing of the same
- Calling of vendors to confirm bank details
- Sending vendor creation documents to manager for approval on Financial System
- Ensure timeous resolution/escalation of vendor queries

3. Petty Cash

Verification of Petty cash claims against supporting documentation
Confirm Petty Cash on hand and Petty Cash bank account balances and investigate any variances
Prepare petty cash summary and ensure all documentation is saved in the relevant folder
Prepare petty cash journal for review by accountant and accurately process upon confirmation
Ensure petty cash claim is authorised before funding
Request petty cash funding

4. Month End

Compile and check monthly supplier list to ensure all costs have been processed
Send monthly supplier list to accountant for accrual processing
Ensure that all Vendors and Customers have been matched off before Forex is run in financial system
Ensure that all prepayments have been accurately and matched in the financial system
Reconcile and match all Sundry and Marketing vendors
Monthly Petty Cash reconciliations
Monthly FX variance write off reconciliation

5. Adhoc

Audits - Assist with creditor information for audit files
Archive all financial information
Other ad hoc duties as may be required from time to time

Skills and Experience Required:

Finance related Degree or Diploma
- 3-5 Years’ experience as a FOREIGN creditors controller
- Experience making payments into Africa
- Proficiency in MS Office Suite – Intermediate/Advanced Excel Skills
- Strong Reconciliation/auditing of statements and payments
- Excellent administrative skills with attention to detail, methodical and disciplined
- Confidentiality, tact and discretion
- Innovative and solution-driven - Strong ability to resolve escalated queries, independently
- Excellent time management and deadline-driven
- Uses own initiative and works well under pressure
- Adapt well to change
- Strong team player

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