Foreign Creditors Clerk (Urgent Start)

Recruiter:

Merand Corbett & Associates

Job Ref:

CPT001782/CW

Date posted:

Wednesday, April 9, 2025

Location:

Stellenbosch, South Africa

SUMMARY:
As the Foreign Creditors Clerk you will be responsible for managing and overseeing financial transactions related to foreign creditors or suppliers.

POSITION INFO:
The primary responsibilities identified for this position are as follows:

Process Supplier Invoices and SAD500/Customs Assessments for Imported products from Foreign Suppliers.
Process Supplier claims (damages, shortages, pricing differences, Customer Rebates and Promotional claims).
Prepare and capture Foreign Supplier payments, including providing estimates for cash flow purposes, in line with Trading Terms.
Assist with Costing of imported products and maintenance of operating system.
Assist with reporting on purchase price variances
Month end Accounting (Reconciliation of Foreign Creditors, reconciliation and clearing of transport/freight suspense accounts, capturing of foreign currency transactions)
Month end Accruals.
Manage and maintain an efficient paperless system for Stock Received across 5 countries.
Assist with budgeting process.

Responsibilities:

Accounting:
General accounting functions
âª Manual payments for foreign creditors
âª Process foreign currency transfers on ERP
âª Bank recon for Botswana ZAR account

Claims
âª Reconcile, investigate and submit claims for damages, shortages, pricing differences, Customer Rebates and Promotional claims. Reconcile and allocate transport invoices to relevant GL accounts.

VAT Recons
âª Ensure that all SAD500/Customs assessments are correct and processed in the ERP.
âª Assist with reconciling Duties/Levies and Import VAT to Deferred VAT/Border accounts.

Shipments:
âª Check shipment documents for all SMC entities. Ensure that relevant documents are attached, check costing reports and ensure prices are charged correctly.
âª Capture shipments in ERP.
âª Prepare claims for stock damages and shortages.
âª Check border documents. Ensure that VAT/ ATL was calculated correctly.
âª Make sure that year-end files are up to date and assist auditors with information.

Creditors:
âª Prepare and capture all foreign creditor payments.
âª Ensure that early settlement discounts have been taken (timing of payment)
âª Review creditors age analysis on a monthly basis and identify problem areas.
âª Ensure the maintenance of all creditors master files and records.
âª Assist with all creditors reconciliation and ensure correctness and timing.
âª Ensure all creditors’ payments are on time, with adherence to credit terms of suppliers.
âª Ensure that all month-end accruals and provisions are processed.

Any other tasks required that is not listed above and which would be considered to be reasonable in relation to your position in the company, the performance of your responsibilities and/or the best interests of the company.

*** Only shortlisted candidates will be contacted ***

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