GNO 402666 - SENIOR BOOKKEEPER – up to trial balance

Employer Description

Events company in JHB North

Job Description

• Debtors – issue invoices & credit notes. Send statements when asked. Follow up on outstanding payments.
• Creditors – once supplier invoices have been ratified by the project manager, capture on Pastel and reconcile to a monthly statement.
• Supplier Payments – load daily & monthly payments on the banking system, double check that the banking details are correct
• Liaise with bank consultant on any queries related to bank accounts
• Liaise with bank consultant with regards to new bank accounts, name change on current bank accounts, token applications and account maintenance.
• Capture & reconcile cashbooks on Pastel (Current Accounts & Credit Cards)
• Journals (General, Supplier, Customer, Year End)
• Update cashflow daily
• Print daily bank statements (Ensure sufficient funds available for daily / monthly payments)
• Download daily bank statements for conference bank accounts and send to the relevant team working on the project.
• Allocate Job Numbers – ensure correct cost code / GL allocations
• Journals (General, Supplier, Customer, Year End)
• Complete vendor applications
• Pastel (Data Entry, Maintenance, Upgrades)
• Filing (Monthly, Annually)
• Salary Claims
• Staff leave – update staff leave schedule monthly
• Record Staff Personal Details
• Update / Record Company Documents (Tax Clearance, CK Docs etc)
• Telephone Queries
• Implement All Finance Procedures
• Assist with year-end audit
• Assist project managers with budgets for conferences
• Assist project managers with invoicing clients as per contracts
• Open new event on Events Air
• Set preferences
• Sep up GL accounts in Events Air for all conferences
• Capture budget on Evens Air
• Ensure that all registration, sponsorship & exhibition types have been allocated to the correct income accounts
• Capture all payments in the cash book for all conferences
• Reconciling cash books with bank accounts
• Processing and balancing of credit cards and cash payments
• Manage Event Coordinators with following up on outstanding debtors
• Loading payments onto the banking system
• Ensuring that all supplier invoices have been ratified
• Processing of all supplier invoices and credit notes
• Reconciling supplier statements
• Assist project managers with wrapping up of conferences
• Calculate VAT payment to SARS
• Transfer profit to client
• Prepare Financial Statements to be sent with final report to client

Qualifications

Degree in Accounting/Diploma in finance and bookkeeping

Skills

5 – 10 years'''' experience in Bookkeeping role - preferably within events/conferencing company. Experience > 2 accounting software packages (Pastel Xpress & Events Air). Demonstrated ability to manage multiple demands and meet deadlines.. Good knowledge and mastery of accounting procedures and methods. MS Office. Strong Excel skills - not Macros but able to build effective spreadsheets. Strong verbal and written communication skills. Must be detailed, highly organized and accurate. Self-driven motivator who takes initiative on projects with a strong ability to understand and solve challenges. Attention to detail. Analytical ability.

Benefits

N/A