GNO 405825 - Front Office Manager – Cape Town

Employer Description

Our client is in the Interior Design and Architect industries and is based in Cape Town.

Job Description

• implementing and maintaining admin procedures/office administrative systems
• Basic front desk responsibilities incl. managing pabx system; handling courier deliveries and collections; relaying messages; communicating studio alerts to staff; set up OOO for all; etc
• Maintaining IT & AV hardware and software and liaising with outsourced IT support team to ensure all systems are running smoothly to ensure productivity
• Managing a range of design software packages (autocad; enscape; sketchup; revit; adobe programmes; etc
• Organising boardroom meetings and catering
• Maintaining upkeep of studio furniture
• Assisting with employment equity submissions
• All travel arrangements for staff
• Overseeing cleaning staff
• Receiving and issuing deliveries  & couriers
• Ordering stationery and managing office storage
• Organising induction programmes for new employees
• Ensuring that health and safety policies are up to date
• Minuting weekly status meetings with design team
• Assisting the organisation’s HR function by keeping personnel records up to date, arranging interviews and so on.
• Studio security: managing keys; opening and closing procedures; alarm systems; etc
• Collating of staff timesheet information and issuing to financial manager
• Manage and update asset register for insurance purposes

Qualifications

• Matric
• Diploma in Business Administration or Secretarial Diploma or similar

Skills

• Strong organisational skills
• Strong IT skills ( MS Office; Autocad; enscape; revit; adobe programmes
• Strong communication, negotiation and relationship - building skills.
• Knowledge 0f Interior Design software