GRC Systems Practitioner

SUMMARY:
To support the business in sustaining Safety, Health, Environmental and Quality standards through regular monitoring, evaluation, reporting and continuous improvement of the GRC Management System in line with legal, regulatory, and business requirements.

POSITION INFO:

Key performance area

Prepares the Audit Programme and Audit schedule and ensures it is always updated.

Communicates the annual internal audit schedule to the business.

Oversees the co-ordination of the various internal and external audit bookings.

Leads the co-ordination of all external audits by writing up the scope to receive proposals, ensuring proposals are signed off, engaging with the various service providers to ensure that all NCP and service provider requirements are met prior to the auditors arriving on site and address systems queries.

Coordinates ISO and NSF external audits conducted by the certification management body and service providers effectively and efficiently.

Audits compliance to ISO: 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 17020 and NSF requirements to guarantee requisite certification for business sustainability.

Ensures that all audits are scheduled on the audit schedule and programme and are updated when changes are made.

Determines internal customer requirements by meeting with process owners, coordinators, and department Managers regularly.

Monitors self-audits and conducts ADHOC checks in departments. Escalate any areas of concern to the Risk & Compliance Specialist.

Verifies implementation & effectiveness of actions taken by assessing incidents and identifying similar repeat non-conformances and identifying opportunities for improvement to ensure business SHERQ business objectives and targets can be met to promote continuous improvement.

Guides the Chloorkop, Catoridge, Bloemfontein & Atlantis sites with regards to management system implementation.

Guides and recommends to the business best practice on complying to the ISO, and NSF standards.

Conducts SQAS Audits on relevant transporters.

Monitors procurement processes within NCP by conducting audits on the external suppliers of raw materials, equipment, and services as per the procurement audit schedule.

Reviews the Management System processes annually, with the support of the management responsible for the business sectors, to identify opportunities for improvement.

Co-Ordinates and promotes awareness of the various Management Systems’ compliance in the business through contribution of articles to the GRC quarterly Newsletter, monthly Newsflashes, employee induction and training interventions and distribution thereof.

Co-ordinates the collation of data from various departments for management review, (MR) and prepares the MR presentation for submission to the Risk and Compliance Specialist

Coordinates changes to the NSF formulation across all sites as and when required.

Develops training material for setup of new management systems and to enforce compliance to existing systems.

Facilitates the annual NSF Sampling project programme.

Conducts work activities daily in accordance with NCP’s policies and procedures.

Responds to internal and external customer / supplier queries regarding Health, Safety, Quality and Environmental information as and when required.

As the SGS and NSF back up contact person, liaise with audit service providers with audit queries and requests as and when required.

Responds to queries relating to non-conformance raised during external audits within the specified time frames as communicated by the customer or certification management bodies.

Participates in external workgroups and forums: CAIA etc. and provides feedback on changes that could impact the business and possible actions required.

Facilitates the closing of external ISO and NSF audit findings.

Participates in service provider audits led by Procurement.

Participates in RCIs as an ADHOC member to give guidance from a systems perspective.

Facilitates and participates in Customer Audits on site.

Generates audit reports for submission to the Risk & Compliance Specialist for review and approval prior to submitting to the relevant department heads upon completion of audits.

Leads the compilation of the GRC Enablement Dashboard report monthly for submission to GRC Enablement Manager

Analyses SHERQ Related reports to identify and report on trends monthly and in the annual management review, as well as suggest continuous improvements and submits to the Risk & Compliance Specialist.

Tracks, analyze and trend internal and external ISO and NSF audit action statuses by compiling monthly reports for submission to Risk and Compliance Specialist.

Submits audit findings from service provider audits to Procurement.

Assists and supports with Customer Audit findings to ensure corrective actions are documented, submitted and timeous closure thereof with relevant department/s in NCP.

Uploads the corrective actions from SMETA based customer audits onto the SEDEX platform.

Reports any deviations from procedure, injury, or incident immediately to the Health and Safety Representative and affected department Managers.

Adherence to all SHERQ principles.
Knowledge/Skills/Competencies

Knowledge of ISO 17020:2012, NSF 60, ISO 14001:2015 & ISO 9001:2015, ISO 45001:2018

Knowledge of Occupational Health and Safety legislation and applicable standards & codes

Knowledge of Environmental legislation and applicable standards & codes

Knowledge of Responsible Care Standards

Knowledge of Process Safety Management (PSM)

Knowledge of Root Cause Investigations (RCI)

Knowledge of Operational Risk Management

Knowledge of Compliance within a chemical, manufacturing environment.

Computer literacy in MS Office (Word, Excel, Outlook and PowerPoint)

Competent in auditing ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 17020 management systems

Competent in auditing NSF 60 Standard

Understanding of SANS 17021:2019

Understanding of ISO 19011:2019

Internal auditing

Prioritizing

Monitoring and Evaluation

Reporting

Stakeholder Relationship Management

Coordinating

Use of Ariscu

Business Process mapping.

Leading people, teams, and the organization

Planning and organizing

Proactive problem-solving abilities – use initiative.

Good time management skills – deadline driven.

Quality and results orientated.

Decision making

Self-motivated, energetic, and positive

Reliable / responsible / dependable / trustworthy

Team worker

Able to handle conflict management.

High level of personal integrity

Focus on best business practice and ethics.

Excellent interpersonal and communication skills

AnalyticaL

Attention to Detail

Logical Thinking

Multitasking.

Experience

3-5 years in implementing and maintaining ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018 systems experience in a Chemical Manufacturing Environment

Minimum 3 years Chemical Manufacturing Environment.
Qualifications:

Matric with Science and Mathematics

Diploma/ Bachelor of Technology/Degree in Chemical Engineering/Chemistry, Health & Safety or Environmental or 

Certified Lead Auditor in ISO 9001/14001/45001

SAMTRAC or equivalent occupational SHE training.

Driver’s License

Have basic competencies in legal liability with extensive experience in certification requirements as per ISO/IEC 17021-1:2019.

Certified in Auditing Management System Standards as a Lead/Internal Auditor - ISO 45001:2018, ISO 14001:2015 and ISO 9001:2015, ISO 17020

Legal liability & compliance– Occupational Health and Safety

Environmental Legislation

GHS/ Dangerous goods

Reporting structure:

This position reports to the Risk & Compliance Specialist.
Personal Circumstances:

Must be able to obtain a satisfactory medical report from the companies’ medical centre.
Other requirements:
Please ensure:

That the application form is fully completed and attached with your CV.

That the reference number and/or position name of this advertisement is quoted on your application form.

That recently certified copies of all qualifications referred to on your application form and cv, are submitted.

Applications can be handed in at the HR offices on or before the closing date.

Only applications that are submitted to HR directly will be considered.

External Applicants:

Please attach a copy of your most recent payslip. We regret we cannot consider any applications received without this information.
Failure to comply with the above requirements will result in your application being disqualified
Persons with disabilities are encouraged to apply, should the applicant be successful the incumbent will be reasonably accommodated depending on the inherent requirements of the job.
All applicants are thanked in advance for showing interest however correspondences will only be entered into with the shortlisted candidates.

Closing date: 10 October 2024

CV’s to be sent to:
Recruitment for this position will be conducted with the intention progressing our Employment Equity policy, targets, and objectives. The Company reserves the right not to fill this position.