Governance and Compliance Coordinator (Permeant)

SUMMARY:
You will be responsible for providing effective committee management support to various committees and stakeholders at the institute. You will be expected to ensure compliance with regulatory requirements, internal policies, and industry standards

POSITION INFO:

Responsibilities:

Governance

IRMSA Committee meetings

Prepare and issue notices of meetings

• Prepares the agenda and supporting documentation for meetings.
• Prepares the minutes and action items of Committees
• Formulate meeting agenda with various Chairpersons to ensure consistency of format
• Ensure packs for meetings are prepared and distributed timeously to enable informed decision-making
• Record minutes and ensure effective administration of meetings. Drafting minutes and distributing them to attendees.
• Update database with updated records of relevant personal details of all committee members
• Internal and external liaison with committee members
• Draft documents as required by the Committees

Administration Support and coordination of the following significant projects

 IRMSA Awards

• Annual General Meeting process
• Complaints from internal staff and External stakeholders
• Administration of IRMSA Complaints from internal staff and External stakeholders
• Assist the Governance and Compliance Lead with research

 Compliance

•  Assist the Governance and Compliance Lead with Legal Compliance
• Prepare comprehensive reports and presentations for internal and external stakeholders, summarising legal, compliance and governance.
• Stakeholder Engagement (Reporting and Communication) 

Assist with Projects

Assist with special projects and tasks as assigned by management.

Collaborate with team members to achieve departmental goals.

Ad-Hoc Duties

In addition to the primary responsibilities, the front office coordinator may be called upon to perform various ad hoc duties to support the office and organization''''''''s needs.

Requirements

• At least three years of relevant experience in an administration role
• Minimum qualification in business administration or related field.
• Previous experience in a corporate legal or compliance role, with a strong emphasis on administrative support.
• Understanding compliance principles and practices, with the ability to lead in developing and implementing compliance programs.
• Research Skills proficiency in conducting legal and regulatory research, analysing complex information
• Proficiency in Microsoft Office suite (Word, Excel, Outlook)

 Desired Skills

• Strong Minute Taking skill
• Excellent knowledge of reporting procedures and record keeping
• Outstanding planning abilities
• Excellent business communication and writing skills
• High attention to detail and accuracy
• ICT proficiency
• Ability to handle sensitive business information
• Good timekeeping and project management skills
• Organised and systematic

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