Grant Administrator

Main purpose of the job

To provide effective, comprehensive and efficient administrative support to the Grants Department and assist in the implementation of various Grant finance related activities and tasks

Location

31 Princess of Wales Terrace, Parktown

Key performance areas

• Record and archive finance documents and file all grant documents including contracts, reports, PMVs, bank statements, management packs, and journals to Shared Point
• Photocopy/scan all fund documents as required by the Donor
• Scan Donor reports and supporting documents to Shared Point
• Assist Grant Accountants in opening new sites/projects/contracts and updating the site database
• Procure and maintain all stationery for the department
• Assist in addressing grant queries with Suppliers & Sites Admin Teams
• Maintain an efficient tracking system for all documents to and from various departments and sites, foreign payment processing, and assist with the tracking of new grant contracts and adding to the database
• Assist and facilitate the new bank opening process and completion of deposit transfer forms
• Assist with timesheet management for all Hub Syndicates; reconciling, tracking, and updating monthly timesheet completion recons
• Assist in compiling audit files
• Quality assures all documentation for WHC and Donor Compliance
• Prepare finance packs for relevant site audits and queries
• Attend relevant training sessions as presented from time to time
• Stay abreast with current policies and procedures
• Assist in resolving compliance queries timeously

Required minimum education and training

• Grade 12
• A relevant Business Administration Certificate or Diploma will be an advantage

Required minimum work experience

• Minimum 2 years experience in administration

Desirable additional education, work experience, and personal abilities

• Must maintain confidentiality, tact, and discretion at all times
• Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office
• Must have a confident personality with a proactive approach
• Must be able to exercise discretion, initiative, and independent decision making
• Ability to prioritize own workload and work to tight time scales

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV. Please Apply Online
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 23 September 2022.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• The organization maintains a Mandatory Covid-19 requirement and as such only Covid-19, Vaccinated incumbents will be considered for positions.

Please note:

• AJ PERSONNEL is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.