HR ADMNISTRATOR

SUMMARY:
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POSITION INFO:

PURPOSE OF JOB
Provides generalist human resources administrative functions and provide assistance to the payroll function.
•Perform generalist HR administrative duties
•Administer Employee Self Service (ESS) and serve as initial point of assistance and problem resolution
•Load and terminate employees on ESS and provide guidance and assistance to users.
•Maintain reporting lines on ESS and adjust according to staff movement
•Maintain the HR department’s attendance record.
•Collate monthly attendance registers and reconcile registers to leave reports
•Ensure all divisions have a dedicated attendance keeper and replace attendance keepers as necessary
•Maintain and update register of attendance keepers and backups to attendance keepers
•Create a variety of leave reports as and when necessary
•Provide guidance and assistance to employees and management regarding the application of the leave policy
•Act as backup to Payroll Officer with regards to all payroll functions which include but are not limited to:
Collecting required documents from employees
•Assist line managers and employees with the completion and submission of WCA claims and maintain records for follow up.
•Collects statistical data for administrative and/or quality improvement purposes.
•Manage employee benefits, including capturing of new and terminated employees on the Momentum portal
•Assist employees with changes to their investments and withdrawal claims as necessary
•Balance Momentum investment portal monthly and facilitate bulk change uploads as necessary.
•Create monthly portal reconciliations
•Administer all fund claims
•Carry out internal funds transfers for payments and commissions
•Provide administrative support for HR projects as assigned
•Generate monthly and quarterly reports on areas of activity as well as ad hoc reports as required
•Provide advice and guidance to managers and employees as to applicable labor legislation, and company policies
•Assist the Senior HCBP with capturing administrative data for Learning and Development
•Assist the Senior HCBP with compiling supporting documents for WSP/ATR i.e training registers and signed invoices
•Assist HCBP with administrative recruitment duties i.e loading adverts, shortlisting, telephonic screenings, setting up interviews, reference and MIE checks
•Updating new engagement and recruitment trackers
•Assist the HC team with adhoc duties as and when necessary.

QUALIFICATIONS AND EXPERIENCE
•Matric
•Degree/Diploma in Human Resources

EXPERIENCE
•Minimum 1-2 years’ experience in HR

IMPORTANT CHARACTERISTICS
•Strong communication skills
•Excellent attention to detail and numeracy accuracy
•Ability to prioritize own workload to meet deadlines.
•Innovative thinking and ability to follow process
•Dynamic and enthusiastic
•Works well under pressure, individually and within a team
•The ability to interact professionally with individuals at all levels
•Competent time management skills
•Professional attitude and capability and personal initiative
•Be deadline driven

SKILLS ESSENTIAL TO THE ROLE – TECHNICAL
•Very strong communication skills
•Excellent attention to detail and numerate accuracy
•Ability to prioritize own workload to meet deadlines.